jobapplier

Substitute Clerical Assistant

Shelby County Schools

This job is closed: the employer no longer lists it.

Skills

Preferred

  • cover telephones

Responsibilities

  • Purpose and Scope Supports an organization or department by performing secretarial and clerical services for school locations.
  • Assist management with administrative tasks such as tracking and compiling information of interest.
  • Job Functions Provides general clerical and secretarial support for programs and projects Prepares various reports detailing the administrative information handled by the position.
  • Prepare basic correspondence; order supplies and cover telephones for school location.
  • Identifies issues or problems and seek assistance from higher level personnel or management.
  • Prepares and maintains a variety of reports, records, correspondence, and files related to assigned service, activities, and operations; provides for appropriate research and compiles reports, as needed.
  • Provides secretarial and clerical support, performing such duties as scheduling meetings and appointments, compiling data for reports, making travel and accommodations arrangements for staff.
  • Composes, prepares, types, copies, files, processes, mails and/or transmits various routine documents, which may include forms, correspondence, memos, presentation materials, reports and other documents.
  • Maintains efficient record-keeping systems.
  • May provide technical and clerical assistance in the preparation of assigned budgets; may monitor expenditures, process invoices, process payroll, reconcile accounts, and prepare related financial records and reports.
  • Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; takes messages as needed; greets and assists office visitors.
  • Receives and responds to basic inquiries, routine requests for assistance and concerns from other District departments, schools, agencies, organizations, professionals and the public.
  • May perform specialized duties particular to assigned department.
  • Attends staff, committee and District meetings as required.
  • Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills.
  • Performs other related duties as assigned or directed.

Requirements

  • Requires a High School diploma or GED, and 2+ years’ experience in a relevant area for a total education/experience of 2 years.