Procurement Assistant

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S.

cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

JOB OVERVIEW The Supply chain Assistant- Procurement is responsible for the efficient coordination, supervision and management of all procurement for the IRC’s office in Juba. The position is also responsible for the maintenance and policy standarndation. KEY RESPONSIBILITIES The Procurement Assistant is accountable for the implementation of IRC’s Procurement policies and is responsible for following; 1.

Procurement Ensuring the implementation and supervision of procurement plan & strategies and ensures all program procurement needs are met on time in accordance with GSC and donors’ standards. This includes: - Support in development of procurement specifications Ensure approved Purchase Requests are process through the procurement software (online BVA/Integra) and ensuring data accuracy.

Request for quotations / proposals. Participate in bid meetings & evaluations. Prepare bids analysis and other bidding documents for approval. Conduct and document transparent negotiations with suppliers. Demonstrate value for money in procurement. Review procurement documents for accuracy before taking payment for approval. 2.

Compliance and Ethics Assist in implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned), Identifying and analyzing compliance risk in procurement processes through:- Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.

Provide consistent and constructive support to other departments to ensure compliance with policies and procedures Identifying and reporting procurement red flags, Implementing internal and external audit corrective action plans (CAPs). 3.

Supply Chain Planning The Supply chain Assistant working closely with Supply chain officer and other supply chain staffs to ensure effective supply chain planning and preparation to support program implementation.

Supply chain planning includes;- Contribute towads to the preparation and implemention of procurement plans Prticipte in collection, organizing and analyzing data Monitor supply market and conduct market surveys & analysis. 4. Supplier Management Responsible for managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC.

This includes:- Maintain suppliers file and documentation Documents supplier performance Maintain supplier performance score cards. 5.

Reporting The Supply Chain Assistant (Procurement) is responsible for preparing and submitting accurate and analytical report: Monthly Procurement report status to Supply Chain officer (Juba) Supply Chain Assistant Competency’s matrix: The Supply Chain Competency matrix is the primary supporting document to this job description and the Supply Chain Assistant must ensure that all tasks are preformed to standard.

Key Working Relationships: Position directly supervises : Nil Other Internal and/or external contacts : Internal : Regular relationships with program staff, Operations and Juba Supply Chain Staff. External: Partners, Donors. Requirements: Education: College Diploma or equivalent in Supply chain Management, Logistics, Business Administration or related field .

Work Experience: 2-3 years of work experience in supply chain operations (Procurement & Transport) Demonstrated Skills and Competencies: Good collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across cultures, organizational units and suppliers.

Ability to roll out supply chain policies and SOPs Knowledge and understanding of practical Supply Chain procedures and maintaining supply pipelines in areas with weak infrastructure. Good organizational, interpersonal and communication skills. Computer competency with word processing, spreadsheets, databases Willingness to participate and contribute as a team member, under challenging working and living conditions.

Able to work effectively in a highly matrixed structure The IRC Core Values and Commitments : Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality.

In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Safeguarding and PSEA policy: The IRC has a zero-tolerance policy for safeguarding/PSEA violations by staff, incentive workers, visitors, sub-grantees, suppliers/sub-contractors, and implementing partners.

Safeguarding/PSEA at the IRC is an integral to the organizational values and ethics, and staff and associates are expected to take all reasonable steps to prevent the sexual exploitation, abuse, and harassment of any person linked to the program by both its employees and any downstream partner. The successful candidate will be subject to a thorough background check and satisfactory references.

Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC. Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies.

IRC strives to build a diverse and inclusive team at all levels who as individuals, and as a group, embody our culture statement creating a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible services to our clients Narrowing the Gender Gap: The International Rescue Committee is committed to narrowing the gender gap in leadership positions.

We offer benefits that provide an enabling environment for women to participate in our workforce including a flexible hour (when possible), maternity leave, transportation support, and gender-sensitive security protocols. Equal Opportunity Employer: IRC is an Equal Opportunity Employer.

IRC considers all applicants because of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable laws. Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct .

Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding , Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation.

IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients. Cookies: https://careers.rescue.org/us/en/cookiesettings