HR, Payroll & Benefits Coordinator

We are hiring an HR, Payroll & Benefits Coordinator to own the day-to-day mechanics of payroll, benefits administration, and HR coordination for our employees across all entities and states. Reporting to the CFO and working closely with finance and leadership, this is a hands-on role for someone who is precise, discreet, and genuinely enjoys taking care of employees and getting the details right.

About balanceclaims

HR, Payroll & Benefits Coordinator Gavnat Public Insurance Adjusters & Balance Platform LLC Reports to: CFO and or Controller Department: Finance & Administration Location: Minneapolis, MN or Indianapolis IN (Eden Prairie, MN @ Gavnat HQ or Indianapolis IN @ Balance Platform HQ) preferred; hybrid considered, supporting operations in Indiana, Minnesota, Colorado and other states.

Full-time, non-exempt About the Role We are a growing, combined organization operating two platforms (Gavnat Public Insurance Adjusters and Balance Platform) across Indiana, Minnesota, Colorado and 10 other states.

Responsibilities

• Payroll Process accurate, on-time payroll across multiple entities and pay cycles: Balance Platform runs weekly; Gavnat and Velocity Public Adjusting run bi-weekly.
• Maintain payroll records, timekeeping, PTO, and deductions; reconcile each pay run and resolve discrepancies.
• Administer multi-state payroll tax setup and withholding for Indiana, Minnesota, and Colorado, and coordinate new-state registrations as the footprint grows.
• Prepare payroll reports and support month-end close, audits, and year-end (W-2s, filings) with the finance team.
• coordinate with brokers and carriers, prepare materials, and support employees through elections.
• Reconcile benefit invoices and deductions; serve as the first point of contact for employee benefits questions.
• HR Coordination & Compliance Own onboarding and offboarding (offer letters, I-9/E-Verify, new-hire paperwork, and system setup), and deliver a smooth first-day experience.
• Maintain accurate, confidential employee records and the HRIS; ensure data integrity across systems.
• Support multi-state HR compliance, including state-specific leave, sick-time, pay-transparency, and posting requirements in Indiana, Minnesota, and Colorado.
• Help administer the employee handbook and company policies, and support leave-of-absence and workers' compensation coordination.
• Respond to employment verifications, unemployment claims, and routine employee inquiries with professionalism and discretion.

Requirements

• 2+ years of hands-on payroll and/or benefits administration experience, ideally across multiple states.
• Working knowledge of payroll processing, multi-state payroll tax, benefits administration, and core HR compliance.
• Comfortable with payroll/HRIS platforms and spreadsheets; quick to learn new systems.
• Exceptional accuracy, organization, and follow-through; you catch the errors before they happen.
• Sound judgment with confidential and sensitive information.
• Clear, warm communicator who employees trust and finance can rely on.

Preferred

• Familiarity with multi-entity or multi-frequency payroll is a strong plus.
• Experience supporting Indiana, Minnesota, and/or Colorado payroll and HR compliance.
• Exposure to a recently combined or private-equity-backed organization or a multi-entity structure.
• Relevant certification (e.g., FPC/CPP, PHR/SHRM-CP) or progress toward one.

Pay

$50,000 - $65,000 per year, commensurate with qualifications & experience.

Benefits

• Administer employee benefits (medical, dental, vision, 401(k), FSA, EAP, and related plans), including enrollments, changes, terminations, and COBRA.
• We offer a full benefits package, including medical, dental, vision, 401(k), and paid time off.

How to Apply

Submit your resume and a brief note about your payroll and benefits experience to the application button or on our career page via the apply functionality. We are an equal opportunity employer and welcome applicants of all backgrounds.