Real Estate Project Coordinator

We're looking for someone who is highly organized, proactive, financially aware, and comfortable coordinating multiple stakeholders and projects at the same time.

About axiskey

Full-time |  Hybrid | Quito, Ecuador

About Us

AxisKey (formerly Industry FinTech) is on a mission to transform the world of private capital markets. Our proprietary platform powers how firms raise capital, engage investors, and manage operations with transparency, compliance, and efficiency.

AxisKey helps real estate firms, private equity groups, and emerging fund managers modernize and structure their capital-raising operations. We’re building a high-performing team in Ecuador to support our global growth.

Townbridge is one of AxisKey’s clients, an Austin, Texas-based real estate developer focused on build-to-rent lifestyle communities and the commercial properties that support them. The company develops master-planned communities, multi-family and single-family homes, and micro-home neighborhoods.

This role supports Townbridge. You’ll be part of the AxisKey team in Quito, coordinating Townbridge’s real estate projects and working directly with its U.S.-based leadership.

At AxisKey, our culture isn't just something we talk about; it's how we work every day. We call it The Axis Way, and it guides how we collaborate, make decisions, and support one another.

We exist to empower the entrepreneurial spirit by expanding access to the capital that fuels it.

Trust Above All

Builder Mindset

Feel Safe to Explore

Collective Strength

If you're excited by our purpose and see yourself living these values every day, we'd love to meet you!

As our Real Estate Project Coordinator, dedicated to our client Townbridge, you'll plan, coordinate, and oversee real estate projects from initial evaluation through completion. You'll manage timelines, budgets, vendors, contractors, documentation, and internal stakeholders to ensure projects are delivered on time, within budget, and according to operational and business requirements.

Responsibilities

• Own the Outcome

Raise the Bar

• Manage projects from planning and due diligence through execution, closeout, and handover to operations, including final inspections and punch lists.
• Develop and maintain project plans, schedules, budgets, milestones, and trackers, keeping clear priorities across multiple projects at once.
• Coordinate office openings, relocations, expansions, renovations, and improvement projects, including site visits and progress documentation.
• Track project costs, invoices, purchase orders, payments, and budget variances.
• Coordinate with architects, engineers, contractors, designers, brokers, landlords, property managers, and vendors, and request and compare their proposals, quotes, scopes of work, and contracts.
• Monitor construction, renovation, and installation work with regular follow-ups to keep deadlines and quality on track, including procurement of furniture, equipment, technology, and signage.
• Support lease negotiations, renewals, amendments, and related property documentation.
• Coordinate inspections, permits, insurance documentation, and building requirements.
• Maintain organized records of leases, contracts, invoices, floor plans, permits, warranties, and project documentation.
• Work with Finance, Legal, IT, HR, Operations, and Executive Leadership throughout each project.
• Prepare status reports for management covering progress, budget, risks, pending decisions, and next steps.
• Identify risks, delays, cost overruns, and operational issues, and escalate them when necessary.

Requirements

• Fluency in English is essential. You’ll work directly with U.S.-based senior leadership and an international team.
• Bachelor's degree in Business, Finance, Engineering, Architecture, Construction Management, Real Estate, or a related field.
• Approximately 3 years of experience in real estate project coordination, facilities management, construction or renovation coordination, procurement, or a related field.
• Experience managing project budgets and coordinating vendors and contractors, including reviewing quotes, scopes of work, and contracts.
• Working knowledge of contract administration and lease documentation.
• Strong Excel or Google Sheets skills, and the ability to manage multiple projects with clear priorities and deadlines.
• Strong organization, follow-up, and documentation habits, with professional English communication skills.

Preferred

• Experience with office openings, relocations, expansions, or renovations, including procurement of furniture, equipment, and technology.
• Experience supporting lease negotiations, renewals, permits, inspections, and building compliance.
• Familiarity with project-management tools such as ClickUp,, Asana, or Smartsheet.
• Experience in a fintech, financial services, or international company, working with Finance, Legal, IT, HR, and Operations.
• Direct exposure to senior leadership and real investment decisions.
• Ready to Join the AxisKey (formerly IFT) Team?

Pay

Competitive local salary.

Benefits

• Why Join Us?
• Full Ecuadorian benefits, including IESS, 13th and 14th salaries, and local holidays.
• 15 days of paid time off, plus one more PTO day for every year with the company, along with other time-off benefits.
• Hybrid work environment with three in-office days per week.
• Career growth within a fast-growing, mission-driven company.
• Professional development and continuous learning opportunities.
• Regular team-building activities, celebrations, and cultural initiatives.
• Employee Referral Bonus Program.
• Office snacks, coffee, and a collaborative workspace.

• The Role
•  What You’ll Do
•  What We’re Looking For

• We’d love to hear from you! You can apply in one of these ways:
• Send your resume in English to [[email protected]](mailto:[email protected]) with the subject: “Real Estate Project Coordinator – [Your Name]”
• Apply through our hiring platform: Trakstar –
• Or apply directly via LinkedIn