Division Support Coordinator

Responsibilities

• Continuous if date is blank.
• The position assists with scheduling, records management, and correspondence; organizes and maintains recruitment and retention data; and supports events such as job fairs and professional development sessions.
• Additionally, it contributes to developing resources, planning educator learning opportunities, and fostering collaborative partnerships that advance the division’s strategic goals.
• Provide comprehensive administrative support to the division's leadership team, including scheduling meetings, preparing agendas, managing correspondence, and maintaining accurate records.
• Assist in the collection, organization, and maintenance of data related to teacher recruitment and retention initiatives.
• Ensure data accuracy and produce regular reports to inform decision-making.
• Assist with purchase requests, procurement documentation, travel reimbursements, invoices, and other fiscal processes.
• Coordinate with appropriate agency personnel to ensure administrative and purchasing requirements are completed accurately and on time.
• Track office supplies, equipment, materials, and other resources.
• Maintain documentation supporting expenditures, contracts, and program activities, as assigned.
• Support the planning and delivery of professional development opportunities for educators to enhance their skills and promote career growth.
• Help create and disseminate resources and materials to support teacher recruitment and retention efforts.
• Collaborate with content experts to ensure resources are accurate and relevant.

Requirements

• Excellent organizational and time management skills to handle multiple tasks and priorities.
• Proficiency in data management and reporting using software applications.
• Strong communication and interpersonal abilities to engage with diverse stakeholders.
• Detail-oriented and able to work independently as well as part of a team.
• Bachelor’s degree in education, business, or a closely related field; Four (4) years of experience in administrative support or similar role; Or an equivalent combination of education and experience, substituting one year of relevant experience for each year of the required education .
• SPECIAL REQUIREMENTS Applicants must be currently authorized to work in the United States on a full-time basis without sponsorship; Successful completion of a pre-employment background check; Must possess a valid driver’s license from a U.S. state or territory to perform necessary job-related travel.
• Occasional (up to 10%) in-state/out-of-state travel may be required.

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• This role requires clear and accurate communication, strong analytical skills, and the ability to evaluate information and make timely decisions. o
• Sustained focus and attention to detail are essential, along with memory retention of policies, procedures, and facts over various time frames. o

Benefits

• Discover the Benefits of Joining Our Team!
• Are you ready to take the next step in your career with an agency that values your well-being?
• At OSDE, we're proud to offer a robust benefits package designed to support you and your family every step of the way.
• Up to $21,934.08 annually, tailored to family size, for purchasing benefits.
• Choose from a variety of insurance plans with no pre-existing conditions, exclusions, or limitations.
• Manage healthcare expenses and/or dependent care with ease.
• Enjoy employer-covered contributions (7.5% of annual salary) for Teacher’s Retirement System participation.
• Full-time employees receive 15 days of vacation and 15 days of sick leave in their first year.
• Benefit from 11 paid holidays per year.
• Access discounts with various companies and vendors.
• Earn a bonus after completing two years of service, with bonuses continuing annually thereafter.
• FLSA Exempt and Nonexempt employees receive compensatory time.
• Access support and resources through our Employee Assistance Program.

Job Posting

Title Division Support Coordinator Agency 265 DEPARTMENT OF EDUCATION Supervisory Organization Department of Education–Oliver Hodge Education Building Job Posting End Date Refer to the date listed at the top of this posting, if available.

Note

Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $45,000-$50,000 Job Description POSITION OVERVIEW This role provides essential administrative, data management, and support for initiatives focused on recruiting and retaining high‑quality teachers. It requires strong organizational, communication, and interpersonal skills, along with proficiency in data handling and reporting.

Please note

This role does not allow for any form of remote work, including telecommuting or hybrid arrangements. The nature of this position necessitates a consistent in-person presence. Prospective candidates should be aware that the responsibilities associated with this role require physical presence at the designated workplace in Oklahoma City, Oklahoma.

ESSENTIAL

FUNCTION S Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

PHYSICAL DEMANDS AND WORK ENVIRONMENT Location

Oliver Hodge Building, Oklahoma City, Oklahoma Physical Demands include: o Ability to stand, reach and bend 50% of the time; o Operates a computer and other office productivity machinery, such as a calculator, copy machine/printer, office telephone 75% of the time; o Ascends/descends stairs 25% of the time; o Ability to lift to 25 lbs.

• Adaptability and mental flexibility are also necessary to handle changing information, work conditions, and unexpected challenges.
• Look no further!

Equal Opportunity

Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub . If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact