Project Manager Assistant

The Mannik & Smith Group, Inc. (MSG) is a people focused, award-winning, full-service consulting firm that offers a wide array of services including civil and geotechnical engineering, environmental consulting, planning, landscape architecture, agriculture, surveying and construction support. Our talented staff of more than 650+ professionals deliver integrated planning, design, engineering and construction solutions.
Due to MSG's continued growth, a new opening is available for a Project Manager Assistant (PMA) to assist with our projects in Columbus, OH!
The PMA will support our Project Managers with administrative, operational, and project accounting tasks that keep complex civil engineering projects moving forward. This role is ideal for someone who enjoys working behind the scenes to support professional services teams through strong organization, financial tracking, and proactive communication.

Key Responsibilities

As a PMA, you’ll provide critical administrative, operational, and financial support to Project Managers throughout the project lifecycle.

Project Coordination & Communication
Coordinate schedules, meetings, and day-to-day project communications
Serve as a central point of contact for project teams, clients, and internal stakeholders
Track deadlines, deliverables, and milestones to support on-time project execution
Administrative & Documentation Support
Maintain accurate project documentation, files, and records
Assist with proposal assembly, contract coordination, and project correspondence
Support compliance requirements and audit preparation as needed
Operational Support
Assist Project Managers with internal coordination and workflow organization
Help monitor project progress and keep teams aligned on priorities
Collaborate with multidisciplinary civil engineering project teams
Financial & Invoicing Support
Assist with project budgeting, forecasting, and financial tracking
Track project costs, allocations, and changes throughout the project lifecycle
Support Project Managers during the invoicing cycle by reviewing draft invoices, coordinating revisions, and preparing invoices for final billing

Skills, Knowledge and Expertise

Bachelor’s degree in Business Administration, Finance, Accounting, Project Management, or a related field
2+ years of relevant experience in project administration, project accounting, or project coordination
Experience supporting professional services or consulting projects preferred
AEC industry experience highly preferred
Proficiency with project management tools, spreadsheets, and MS Office applications
The ability to manage multiple deadlines with accuracy and attention to detail
A team-oriented, service-focused approach to supporting Project Managers
Excellent written and verbal communication skills

Benefits

The base salary range for this role is indicated in the posting. This range reflects the company’s good faith estimate of the compensation for this position at the time of posting. Final compensation will be determined based on factors such as experience, skills, qualifications, internal equity, and geographic location.
Included benefits are as follows:
401(k) w/ company match
Health insurance w/ HSA option, Vision, Dental, Life
Flexible schedule
Paid time off
Referral program
Tuition reimbursement
Catalytic Coaching
- Employees draft a development plan aimed at improving contributions in their current job and increasing the potential for other opportunities. MSG is all about bringing out the best in people at work!
It is the policy of our company to follow equal employment opportunity procedures in compliance with federal, state and local criteria. We will provide all applicants for employment, and all employees, with equal opportunity without regard to race, color, religion, national origin, age, sex, height, weight, marital status, arrest record, disability, pregnancy, sexual orientation, gender identity or expression, genetic information, military or veteran status, and/or any other protected classes covered by any local, state and federal laws.
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Compensation

$50,000 - $70,000 / year