Administrative Assistant

The Cooperative Institute for Marine and Atmospheric Studies has an exciting opportunity for a full-time Administrative Assistant to work in Miami, FL.

About Umiami

• Three (3) years of progressive related experience.
• The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.
• With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.
• We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully.
• United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

Responsibilities

• Assistant performs a variety of clerical functions and office support activities to facilitate the efficient operations of the office.
• Answers telephones, takes messages, answers routine questions, and transfers calls to appropriate individuals
• Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs
• Submits expense reports for employees
• Prepares and submits new temporary employees hire paperwork
• Collect, sort and distribute mail and correspondence
• Assists with travel arrangements as needed
• Assists with special projects and events on an ad hoc basis as assigned
• Perform daily functions in office operations as required
• Performs other duties as required

Requirements

• Knowledge of routine office practices and procedures.
• Knowledge of simple data processing and transmission principles.
• Ability to utilize computerized information systems.
• Ability to read and decipher data on source documents to be entered.
• Ability to enter and verify information with accuracy and a reasonable rate of speed.
• Ability to understand and follow oral and written instructions.
• Skill in data entry or typing Knowledge of MS suite (Word, Excel, PowerPoint) undefined Education Requirements (Essential Requirements): High school diploma or equivalent.

Current Employees

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The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status

Full time Employee Type: Staff