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Intern - Company Secretary

Rhe (R1111)

Responsibilities

  • What you will be doing Objective of the Role: To support the CS function for the whole Rhenus India Group.
  • Secretarial & Board Support Assist in preparation of Board Meeting agenda, notes, and supporting documents
  • Draft and circulate Board and Committee meeting notices

Coordinate for scheduling of meetings across group entities

  • Prepare minutes of meetings (Board / Committee / Shareholders) and ensure proper documentation
  • Maintain statutory registers and records under Companies Act Regulatory & Compliance (Companies Act, FEMA, etc.) Assist in ensuring compliance with Companies Act, 2013 and applicable rules
  • Filing of forms with RBI (e.g., FC-GPR, FC-TRS, etc.) Track and ensure timely filings with MCA, RBI, and other authorities
  • Filings & Documentation Preparation and filing of ROC forms (MCA portal)
  • Handling XBRL filings (financial statements and compliance-based filings)
  • Maintain proper documentation and filing systems (physical & electronic)

Support in drafting resolutions and corporate documents

  • Compliance Tracking & MIS Maintain compliance trackers for multiple entities within the group
  • Monitor due dates and ensure timely completion of compliances
  • Prepare periodic compliance reports and MIS dashboards for management

Assist in internal audits and compliance reviews

  • Corporate Governance & Support Functions Support in implementation of corporate governance practices
  • Assist in maintaining group structure records and entity-level compliance data
  • Coordinate with finance, legal, and external consultants

Requirements

  • Completion of CS Professional examination.
  • Other requirements: Communication Skills: Strong written and verbal communication, including drafting emails, notices, minutes, resolutions, and corporate documents.
  • High accuracy in statutory filings, compliance records, documentation, and deadlines Technical Knowledge: Understanding of the Companies Act, 2013, MCA filings, and corporate governance; FEMA/RBI knowledge is an advantage.
  • Working knowledge of Word, Excel, PowerPoint, and Outlook.
  • Ability to prioritise tasks and manage compliance calendars across multiple entities.
  • Ability to identify compliance gaps, track pending actions, and resolve documentation-related issues.
  • Ability to maintain statutory registers, corporate records, and electronic and physical filing systems.
  • Willingness to learn and stay updated on regulatory changes.
  • Proactive, organised, accountable, and collaborative.

Confidentiality & Integrity

Discretion in handling sensitive corporate and Board-related information.

Joining Availability

Immediate joiners preferred.