Administrative Assistant, NCT

Job Title: Administrative Assistant Corporate Title: NCT Location: Mumbai, India Role Description The position supports C&SF / PPL Management Team. The positions will handle department administration.

About Db

• This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.
• Together we share and celebrate the successes of our people.
• Together we are Deutsche Bank Group.
• We welcome applications from all people and promote a positive, fair and inclusive work environment.

Responsibilities

• This includes time management of CIOs and their correspondence, as well as supporting key initiatives through proactive organizational and coordination skills.
• Complementary Health screening for 35 yrs. and above Your key responsibilities
• Ownership for setting up meetings across multiple time zones, booking rooms, organizing passes, and coordinating catering so that events run without disruption
• Preparation of material for internal and external mandates e.g., presentations, spreadsheets, management reports, agendas to a professional standard, maintaining attention to detail Establishing trust, should be able to handle extensive telephone and email correspondence on the senior manager’s behalf
• Facilitating the senior manager’s travel plans with minimum disruption, including planning, and booking detailed travel itineraries (flights, hotels visas), organizing travel meetings and reimbursement of travel expenses Co-ordination for office supplies, seating plans and office moves to ensure efficient use of office resources.
• Handling purchase orders and expense/ invoice processing in a timely manner Co-ordination for on-boarding of new employees and contractors to minimize set-up time
• Work with other executive assistants wherever necessary to ensure support needs are covered when required e.g., short-term absence
• Proactiveness in providing administrative support for project work and ad hoc activities as necessary Co-ordination of complex calendars and schedules to ensure effective time management and prioritization of engagements wherever necessary Your skills and experience
• Proven administrative experience in similar role, assisting senior management
• Proven ability to leverage AI tools to enhance productivity, optimise workflows to solve business problems, while applying critical judgment to ensure responsible and ethical use of data and AI outputs.
• A culture of continuous learning to aid progression.

Requirements

• Excellent oral and written communication skill, demonstrating a passion for quality and attention to detail Good organization skills and ability to prioritize workflow, demonstrating flexibility when handling multiple tasks
• Proven ability to work well under pressure in a fast –paced environment
• Excellent computer skills, email application, and basic experience of working with databases.
• Ability to work well in virtual teams in matrix organizations.
• Ability to handle confidential information discreetly.

Benefits

• What we’ll offer you As part of our flexible scheme, here are just some of the benefits that you’ll enjoy, Best in class leave policy.
• Gender neutral parental leaves 100% reimbursement under childcare assistance benefit (gender neutral)
• Sponsorship for Industry relevant certifications and education
• Employee Assistance Program for you and your family members
• Comprehensive Hospitalization Insurance for you and your dependents

Accident and Term life

• How we’ll support you Training and development to help you excel in your career.
• Coaching and support from experts in your team.
• A range of flexible benefits that you can tailor to suit your needs.
• Please visit our company website for further information: https://www.db.com/company/company.html We strive for a culture in which we are empowered to excel together every day.