Office Manager

Dalio Family Office Overview:

The Dalio Family Office (DFO) supports Barbara and Ray Dalio and their family in their ventures, investments, and philanthropic efforts under Dalio Philanthropies, which includes OceanX, Dalio Education, Endless Network, and the Beijing Dalio Foundation. The core of the DFO’s culture is built around meaningful work and meaningful relationships and the family’s commitment to giving back. The office is headquartered in Westport, CT with regional offices in New York City, Singapore, and Abu Dhabi. This position will be based in our Singapore office.

Pillar Overview:

The Office of the COO (oCOO) is responsible for building and running a comprehensive operational platform. Against that responsibility, the oCOO plays a key role in ensuring the office effectively meets its goals by providing systematic operations (e.g., efficient and effective processes) for core business functions of the DFO. Specific pillar objectives include:

Provide management of key strategic initiatives

Build and run a comprehensive operational platform

Provide systematic operational support for core business functions

Operationalize the DFO culture

Position Summary:

The Office Manager will oversee the day-to-day operations of our offices, ensuring a well-functioning, welcoming, and efficient workplace environment. This is a hands-on role covering front desk and reception duties, visitor and guest management, office administration and operations, employee engagement, and general support across two neighbouring office locations situated opposite one another.

This role requires regular in-office presence.

Position Location:

Singapore

Role Responsibilities:

Front Desk & Visitor Management

Serve as the first point of contact for visitors, vendors and clients, ensuring a professional experience

Proactively share details with visiting colleagues for a seamless and welcoming experience

Provide concierge support when needed, including local reservations, transport, dining and accommodation

Office Management

Oversee daily office operations, including supplies, facilities and equipment

Manage vendor relationships and service providers

Coordinate office moves, seating plans and workspace allocation

Support equipment setup for new or reconfigured spaces

Manage meeting room bookings, resolve conflicts and optimise shared space use

Conduct regular checks of meeting rooms and shared spaces to ensure they remain tidy, presentable and ready for use

Coordinate meeting-room setup and refreshments as required

Ensure compliance with health, safety and security protocols

Perform Fire Warden duties, including leading drills, overseeing evacuations and maintaining emergency readiness across both offices

Administrative Support

Maintain records, filing systems and office documentation

Support expense reporting and track budgets for office management-related costs

Develop, document and regularly update office management systems for the new offices

Staff & Culture

Support the onboarding of new employees, including workspace setup and office orientation

Provide logistical support for community activities and office events

Act as a point of contact for office and administrative queries

Oversee office management communications across both sites

Cross-Location Oversight

Ensure consistent standards across both offices

Proactively identify and implement practical improvements to office operations and the employee and visitor experience

Perform additional duties as assigned

The ideal candidate will possess the following professional qualifications:

Diploma

At least 5 years of proven experience in office administration or office management

Proficiency in Microsoft Office and office management tools

Experience managing multiple office locations

Fire Warden certification or willingness to train

First Aid and CPR knowledge, or willingness to train

The ideal candidate will possess the following knowledge, skills, attributes, and values:

Strong organisational and multitasking skills

Excellent communication and interpersonal skills

Ability to work independently and manage multiple priorities

Professional, approachable and service-oriented

Proactive problem-solver with strong judgement

Detail-oriented with strong follow-through

Adaptable and resourceful in a dynamic environment

Collaborative and team-oriented, while maintaining ownership and accountability for responsibilities

Compensation and Illustrative Benefits:

Compensation for the role includes a competitive salary dependent on years of experience, level of education obtained, as well as applicable skillset), and an excellent benefits package, including a comprehensive employer paid medical plan and CPF.

100% company paid medical, dental and vision premiums

11 company paid holidays

Generous Time Off Programs

14 Sick Days

Employer Match to CPF

International EAP Program, Crisis Plus

Gym reimbursement, identity theft and other wellness programs

Use of AI in the Application Process

We recognize that candidates may use AI-enabled tools to assist with resume drafting, application preparation, and interview preparation. Such use is permitted provided all submitted materials accurately reflect the candidate's own qualifications, experience, skills, and work history.

Candidates may not submit hidden instructions, embedded prompts, misleading metadata, deceptive content, code, or other materials intended to interfere with or improperly influence the Company's recruiting process or the administration of candidate applications

Any attempt to misrepresent qualifications or improperly interfere with the recruiting process may result in disqualification from consideration.

Please note that we do not provide immigration sponsorship for this position.

At the DFO, we believe our biggest asset is our people. We are proud to be an equal opportunity employer, hiring and developing individuals from diverse backgrounds and experiences to add to our collaborative culture. The DFO treats all candidates and employees with respect and does not discriminate in our recruiting, hiring, and promoting processes and general treatment during employment, including on the basis of actual or perceived race, creed, color, religion, sex, age, sexual orientation, gender identity and/or expression, alienage or national origin, ancestry, citizenship status, marital status, veteran status, or disability.