jobapplier

Sales Assistant

Pavago

# Sales Assistant

> Pavago · Honduras (Remote) · — · Posted 2026-10-29

**Workplace:** remote

## Description

### **Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote | U.S. Hours**

**Position Type:** Full-Time, Remote
**Working Hours:** U.S. Business Hours (Aligned with Sales Team Schedules)

### **About the Role**

At Pavago, one of our clients is hiring a highly organized and proactive **Sales Assistant** to support a fast-moving sales team across CRM management, scheduling, follow-ups, proposals, reporting, and day-to-day sales operations.

This is **not a direct selling role**.

Instead, you’ll help the sales team stay organized, keep pipeline data accurate, coordinate communication, and ensure deals continue moving forward without operational gaps.

You’ll support:

  • CRM management
  • Calendar & meeting coordination
  • Sales follow-ups
  • Proposal preparation
  • Pipeline reporting
  • Cross-functional coordination
  • Day-to-day sales operations

If you’re detail-oriented, proactive, and enjoy keeping systems and people organized, this role is a strong fit.

### **What You’ll Own**

### **CRM Management & Sales Operations**

Maintain clean and accurate records across CRM platforms such as:

  • Salesforce
  • HubSpot
  • Zoho CRM
  • Pipedrive

You’ll:

  • Update leads, contacts, and opportunities
  • Maintain accurate pipeline stages
  • Log activities and notes
  • Remove duplicate records
  • Identify and correct missing information
  • Maintain strong CRM hygiene
  • Ensure sales leadership has reliable pipeline visibility

### **Scheduling & Sales Coordination**

Coordinate sales meetings efficiently across multiple calendars and time zones.

Schedule:

  • Sales calls
  • Product demos
  • Follow-up meetings
  • Client meetings
  • Internal preparation sessions

Use tools such as:

  • Google Calendar
  • Outlook
  • Calendly

Ensure sales representatives have the right meeting context, materials, and information before calls.

### **Proposal & Sales Document Support**

Prepare polished client-facing sales materials, including:

  • Proposals
  • Quotes
  • Presentations
  • Sales decks
  • Client documents

Support RFP and RFI responses using existing templates and approved materials.

Use:

  • Google Slides
  • Microsoft PowerPoint
  • Canva

Proofread documents for accuracy, formatting, and professionalism before they are shared externally.

### **Reporting & Pipeline Tracking**

Support leadership with accurate sales reporting.

Prepare:

  • Weekly sales reports
  • Monthly sales reports
  • Pipeline updates
  • KPI trackers
  • Sales dashboards

Track:

  • Pipeline activity
  • Deal progression
  • Conversion metrics
  • Sales performance indicators

Ensure reporting remains accurate and up to date.

### **Communication & Follow-Ups**

Draft and coordinate professional sales communications, including:

  • Follow-up emails
  • Meeting summaries
  • Reminders
  • Thank-you emails
  • Next-step communications

Support inbound lead routing and initial coordination.

Track outstanding follow-ups so opportunities and client requests don’t fall through the cracks.

### **Cross-Functional Coordination**

Work closely with:

  • Sales
  • Marketing
  • Finance
  • Operations
  • Leadership

Track internal handoffs, responsibilities, and next steps.

Help prevent delays by ensuring teams have the information and documentation required to keep deals moving.

### **What Makes You a Strong Fit**

You:

  • Are highly organized and detail-oriented
  • Naturally follow up and close operational loops
  • Enjoy working with CRMs, calendars, and structured workflows
  • Communicate clearly and professionally
  • Can manage multiple priorities simultaneously
  • Notice missing information and inconsistencies quickly
  • Are proactive rather than waiting to be reminded
  • Enjoy supporting high-performing sales teams
  • Take ownership of accuracy and execution

### **Required Experience & Skills**

- **1–2 years of experience** in:

  • Sales Support
  • Administrative Support
  • Sales Operations
  • Operations Coordination

- Hands-on experience with at least one CRM, such as:

  • Salesforce
  • HubSpot
  • Zoho CRM
  • Pipedrive
  • Strong scheduling and calendar management skills
  • Proficiency with:
  • Google Workspace
  • Microsoft Office
  • Strong written English communication
  • Excellent organizational skills
  • High attention to detail
  • Ability to manage multiple tasks and deadlines
  • Comfortable working independently in a remote environment
  • Availability during U.S. business hours

### **Nice to Have**

Experience with:

  • Proposal preparation
  • Sales presentations and decks
  • SDR / BDR workflows
  • Sales pipeline management
  • B2B SaaS
  • Marketing agencies
  • Recruiting
  • Professional services

Basic Excel or Google Sheets experience with:

  • Pivot tables
  • Dashboards
  • Trackers
  • Sales reports

is also valuable.

### **What a Typical Day Looks Like**

You might:

  • Review and update CRM records
  • Check active opportunities for missing information
  • Schedule sales calls and demos
  • Coordinate calendars across different time zones
  • Prepare a proposal or presentation for an upcoming meeting
  • Send follow-up emails and reminders
  • Update pipeline trackers and sales dashboards
  • Generate reports for sales leadership
  • Coordinate internal handoffs between Sales, Finance, and Operations
  • Make sure outstanding tasks and next steps are completed

**In short:** You keep the sales engine organized, accurate, and operating without friction so the sales team can focus on building relationships and closing deals.

### **Key Metrics for Success**

  • CRM accuracy and pipeline cleanliness
  • On-time meeting scheduling and coordination
  • Follow-up completion and responsiveness
  • Proposal and documentation accuracy
  • Sales reporting accuracy
  • Pipeline visibility
  • Reduction in missed tasks and communication gaps
  • Positive feedback from sales leadership

### **Why This Role Stands Out**

  • Directly support revenue-generating teams
  • Gain hands-on experience with modern CRM and sales systems
  • High ownership over important operational workflows
  • Collaborative, fast-paced remote environment
  • Clear and measurable impact on sales team efficiency
  • Strong career progression into:
  • Sales Operations
  • Revenue Operations (RevOps)
  • Account Management
  • Business Operations
  • Sales Coordination

### **Interview Process**

  • Initial Phone Screen
  • **Spark Hire Intro Video**
  • Video Interview with Pavago Recruiter
  • Practical Task — **CRM Cleanup + Proposal Draft**
  • Client Interview
  • Offer & Background Verification

### **Apply Now**

If you:

  • Enjoy keeping systems and workflows organized
  • Have hands-on CRM experience
  • Are strong with scheduling, follow-ups, and documentation
  • Thrive in detail-oriented, fast-moving environments
  • Want to build your career in sales operations or RevOps

This is a strong opportunity to play a key role behind a high-performing sales team and help keep deals, communication, and operations moving efficiently.

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## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/4B1A1E44AC/apply)

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