Administrative Staff Specialist - Sickle Cell Program

Responsibilities

• Staff Specialist performs administrative/secretarial functions for the Department that include assisting with budget planning; monitoring expenditures; processing accounts receivable; resolving discrepancies with vendors; keeping personnel files in accordance with JCAHO expectations; ordering supplies/equipment and reporting hazards to the appropriate department.
• This job assists with scheduling appointments, registering patients, resolving patient disputes and answering the telephone.
• This job verifies insurance but not limited to obtaining referrals and authorization and stays abreast of insurance policies and changes.
• This job also keeps abreast of Hospital and HR policies as they are implemented.
• Staff Specialist arranges for the repair and maintenance of office equipment, monitors staff attendance and time, and assists staff as needed.
• Staff Specialist facilitates and coordinates the day-to-day administrative activities of the department.
• This position supports fiscal and time management objectives of the department by coordinating administrative services through effective interactions with the health care team and other support staff.
• Coordinates recruitment activities and scheduling of interviews with applicants.
• Performs daily activities with minimal supervision.
• Ability to work in a fast pace environment; proactively resolve problems with minimal supervision.
• Provide new faculty member orientation.
• Manage multiple physician calendars and appointments.
• Coordinate business travel arrangements as assigned for new recruits and current departmental faculty members.
• Orders supplies/equipment.
• Arranges for the repair and maintenance of office equipment

Requirements

• Licensure, Certification, or Registration Requirements for Hire: N/A Licensure, Certification, or Registration Requirements for continued employment: N/A Experience REQUIRED: Minimum of four (4) years of previous secretarial/administrative work experience in an office setting
• Previous experience with Microsoft Office applications and e-mail/calendaring
• Prolonged standing Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Reading, Logical thinking
• Fast pace environment, Able to handle multiple priorities, Able to adapt to frequent, change

Preferred

• Five (5) years of previous secretarial/administrative work experience in an office setting
• Previous experience in an academic health care setting Education/training REQUIRED: High School Diploma or equivalent Education/training PREFERRED: Associate Degree in Business, Accounting or related field from an accredited program

Pay

Range $23.18 - $35.92 Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.

Supervisory responsibilities (if applicable)

N/A Additional position requirements: Work schedule may change based on department's needs

Age Specific groups served

All Physical Requirements (includes use of assistance devices as appropriate): Physical: Lifting less than 20 lbs. Lifting 20-50 lbs.

EEO Employer/Disabled/Protected Veteran