Administrative Assistant - Part Time

The administrative assistant performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing/maintaining paper and electronic files, coding and processing of department invoices, providing information to callers, and updating various reports

About Firststudent

• At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day!
• Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II.
• Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

Responsibilities

• Assist in other processes such as reconciliation, expense report preparation, invoicing, annual budget development/compilation, etc.
• Answers telephones and gives information to callers, takes messages, or transfers calls to the appropriate individuals.
• Sets up and maintains paper and electronic filing systems for records, correspondence, and other materials.
• Opens, reads, routes, and distributes incoming mail and other materials.
• Prepares answers to routine letters.
• Completes and routes forms in accordance with company procedures.
• Arranges conferences, meetings, and travel reservations for office personnel.
• Coordinates conferences and meetings.
• Administers department programs, projects, and/or processes.
• Orders and dispenses supplies.
• Makes copies of correspondence and other printed material.
• Supports recruiting efforts by posting positions internally and externally.

Requirements

• Less than 2 years experience.
• Microsoft Office, Excel and PowerPoint skills.
• Good written and verbal communication skills.
• Excellent organizational and follow-up skills.
• Strong attention to detail.
• Ability to utilize office equipment such as fax machines, copiers, and phone systems; able to use computers for spreadsheet, word processing, database management, and other applications.
• Professional demeanor and confidence to work in an advanced corporate setting.

Compensation

$27/hr Apply today and get your career on the road with First Student!