Executive Assistant

The Executive Assistant provides comprehensive administrative, operational, and project support to the Demand Generation Leadership Team (DGLT). This role serves as a trusted partner to the leadership team by managing complex priorities, coordinating executive communications, facilitating key business rhythms, and ensuring effective execution of strategic and operational initiatives.

About Inspire

• Inspire is a multi-brand restaurant company whose portfolio includes more than 33,300 Arby’s, Baskin-Robbins, Buffalo Wild Wings, Dunkin’, Jimmy John’s, and SONIC restaurants worldwide.
• We’re made up of some of the world’s most iconic restaurant brands, but we’re much more than just a restaurant company.
• We’re a team of hundreds of thousands who individually and collectively are changing the way people eat, drink, and gather around the table.
• We know that food is much more than a staple—it’s an experience.
• to ignite and nourish flavorful experiences.

Responsibilities

• Leadership Team Support Provide executive-level administrative support to the Demand Generation Leadership Team (DGLT), including the SVP and designated Vice Presidents.
• Manage complex, multi-leader calendars, balancing competing priorities and scheduling demands.
• Coordinate executive communications with a high degree of discretion and confidentiality.
• Serve as a key liaison between leadership, internal partners, and external stakeholders.
• Anticipate leadership needs and proactively identify solutions to scheduling, communication, and operational challenges.
• Ensure leader priorities, commitments, and follow-up actions are effectively managed and completed.
• Enable alignment and coordination across leaders and teams.
• Meeting & Event Coordination Plan and execute leadership meetings, offsites, and business reviews.
• Coordinate agendas, logistics, and supporting materials.
• Prepare pre-read materials, reports, and briefing documents.
• Track action items, decisions, and follow-up activities to ensure timely completion.
• Manage meeting logistics, including conference rooms, catering, technology, and attendee communications.
• & Expense Management Coordinate travel arrangements for leadership team members in alignment with company policy

Prepare and submit expense reports accurately and timely

• Office & Operational Management Maintain office equipment and supplies; oversee updates to business cards and stationery
• Process and track vendor invoices; support department budget tracking in partnership with Finance and Procurement Manage jet tracking and related documentation for Finance and Tax/Audit requirements
• Maintain shared drives and document repositories to ensure materials are current, organized, and accessible
• Strategic & Project Support Conduct research, prepare briefing documents, and summarize insights to support Demand Generation strategic initiatives.
• Track and report on key projects, priorities, and deliverables to ensure alignment with leadership objectives.
• Prepare executive presentations, reports, and business review materials.
• Support executive communications and presentation development for internal and external audiences.
• Coordinate leadership operating rhythms, including staff meetings, planning sessions, and business reviews.
• & Culture Coordinate department-wide activities, celebrations, and offsites to foster team morale and cohesion
• Support internal communications and drive participation in culture-building initiatives
• Help reinforce a collaborative, high-performing leadership team environment

Requirements

• The position requires exceptional organizational skills, strong business acumen, sound judgment, and the ability to successfully support multiple senior leaders in a fast-paced environment.
• The ideal candidate is highly proactive, detail-oriented, and able to manage competing priorities with professionalism, a high degree of discretion, and accountability.
• 4 Year Degree Minimum : 5+ years of Executive Assistant or senior administrative support experience.
• Experience supporting Vice Presidents, Senior Vice Presidents, or other executive-level leaders in a fast-paced corporate environment.

Preferred

• Experience supporting multiple executives simultaneously.
• Experience coordinating executive meetings, offsites, and strategic initiatives.