Administrative Associate

About Vanguard (Contractors Restricted)

Vanguard At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients.

To lead through product and services that transform our clients' lives.

To learn and develop our skills as individuals and as a team.

From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection.

We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Responsibilities

• Duties and Responsibilities 1.
• Answers telephones, takes and relays messages, and coordinates continuous telephone coverage with other administrative assistants.
• 2.
• Schedules meetings, coordinates location, notifies parties, and tracks attendance.
• Makes travel arrangements and orders refreshments if necessary.
• 3.
• Orders and inventories department office supplies as needed.
• Monitors expenditures.
• 4.
• Types and/or prepares memos, correspondence, reports, meeting minutes, presentations, and other materials.
• 5.
• Maintains calendar for department.
• 6.
• Follows established procedures and guidelines, with limited opportunity to exercise independent judgement.
• Participates in special projects and performs other duties as assigned.

Requirements

• Minimum of two years administrative or secretarial experience, preferably in a medium to large size department in a corporate setting.
• High school diploma or an equivalent combination of training and experience; Associate's degree or Secretarial School degree preferred.
• Special Factors Sponsorship Vanguard is not offering visa sponsorship for this position.