Subcontract Engineer / Chartering Specialist

Reporting to the Project Procurement Manager , the Subcontract Engineer / Chartering Specialist will be responsible for the preparation, negotiation, award and administration of subcontracts covering project services and offshore operations.

Responsibilities

• The role encompasses the entire subcontract lifecycle, from sourcing strategy and tendering to contract execution, claims management and close-out, with additional responsibilities related to vessel chartering.
• Subcontract Management & Procurement Manage end-to-end subcontracting activities, including procurement planning, tendering, contract award, administration and close-out.
• Prepare and issue Requests for Quotation (RFQs) based on technical specifications, commercial requirements and project needs.
• Coordinate technical, HSE, quality, legal, financial and insurance evaluations of subcontractors and commercial proposals.
• Conduct commercial bid evaluations, manage clarifications and prepare recommendations for contract award.
• Negotiate contractual terms and conditions, including pricing, payment terms, liabilities, guarantees, variations and risk allocation.
• Ensure subcontract awards comply with internal procurement policies, approved contractual templates and applicable legal frameworks.
• Contract Administration & Claims Management Monitor subcontractor performance, contractual obligations, deliverables, milestones, costs and invoicing.
• Manage contractual correspondence, amendments, variations, disputes and claims throughout project execution.
• Identify and mitigate contractual and commercial risks affecting project costs, schedules and performance.
• Coordinate subcontract progress meetings, monitor action plans and escalate critical issues to project management.
• Manage final account settlements, subcontractor performance evaluations and contractual close-out activities.
• Vessel Chartering & Marine Services Support vessel chartering activities, including RFQ preparation, commercial evaluations and negotiations with shipowners, brokers and marine service providers.
• Participate in charter party negotiations, including the use of BIMCO-based contractual frameworks where applicable.
• Coordinate with marine and project teams to monitor charter execution, contractual compliance and vessel performance.
• Contribute to cost-effective and compliant marine logistics and offshore service arrangements.
• Project Coordination & Compliance Collaborate with Engineering, Operations, Marine, Legal, HSE, Quality, Finance and Cost Control teams.
• Maintain accurate contract records, ERP data, procurement documentation and commercial reporting.
• Ensure subcontractor compliance with HSE, quality, ethical and regulatory requirements.
• Support and guide junior procurement professionals involved in subcontracting activities.

Requirements

• Degree in Engineering, Business, Supply Chain Management, Maritime Studies, Logistics or a related discipline.
• Professional Experience 5–10 years of experience in subcontracting, contract administration, project procurement or construction and services contracting.
• Proven experience managing the full subcontract lifecycle, including tendering, negotiation, contract award, post-award administration, variations, claims and close-out .
• Experience in Offshore Energy, Oil & Gas, Subsea, Engineering or Construction projects .
• Familiarity with BIMCO contracts , charter party agreements and marine contracting practices is desirable.
• Strong knowledge of subcontracting strategies, commercial evaluations and contractual negotiations.
• Experience in contract drafting, claims management and change control.
• Understanding of commercial risk allocation, cost control and contractual compliance.
• Proficiency in ERP systems, procurement reporting and contract documentation.
• Ability to manage complex subcontracting packages and coordinate multidisciplinary stakeholders.
• Fluent professional proficiency required.
• Personal Skills Excellent negotiation, communication and stakeholder management skills.
• Strong commercial judgment and analytical capabilities.
• Ability to work autonomously and manage competing priorities.
• Proactive approach to contractual risk identification and problem-solving.
• Strong organizational skills and attention to detail.
• Ability to operate effectively in an international and multicultural project environment.
• Subcontract Engineer / Chartering Specialist Industry: Offshore Energy / Oil & Gas / Subsea Location: Paris – La Défense, France On-site presence: Minimum 4 days per week
• Project Procurement Manager Travel: Occasional short-duration business trips

Preferred

• Previous exposure to vessel chartering, marine services or offshore logistics would be an advantage.
• Considered an advantage.

Working language

English Main focus: Subcontracting, Contract Administration & Claims Management Secondary focus: Vessel Chartering & Marine Services The primary responsibility of this position is subcontract management and contract administration , while vessel chartering represents an additional area of responsibility. The successful candidate will contribute to a major international offshore development, collaborating with multidisciplinary teams and external partners to ensure efficient, compliant and commercially optimized subcontract execution.

IOTA GROUP is recruiting a Subcontract Engineer / Chartering Specialist on behalf of one of its international partners, a major player in the Offshore Energy and Subsea industry . The position supports a major international offshore energy development project in Africa , involving complex subcontracting activities, marine services and offshore operations. Based in Paris – La Défense , the successful candidate will join the Project Procurement team and play a key role in managing subcontracting activities throughout the project lifecycle, ensuring contractual compliance, commercial performance and effective risk management.