Executive Assistant

Executive Assistant Full Time, 80 Hours Per Pay Period, Day Shift Morristown-Hamblen Overview: Morristown-Hamblen Healthcare System is a 170-bed hospital serving an eight-county region in East Tennessee’s Lakeway Area.

The Women’s Center features six modern labor and delivery suites and a secure nursery for newborn care.

About Covenant Health

• The facility includes more than 20 emergency suites, advanced laboratories, radiology, and therapy services, and a Breast Imaging Center of Excellence for mammograms, biopsies, and nurse navigation.
• With state-of-the-art technology and a dedicated team, Morristown-Hamblen provides exceptional, patient-focused care close to home.
• To meet the needs of our growing community, we continue to develop services, attract new physicians, and embrace innovation, all to promote an improved quality of life.

Responsibilities

• Performs complete administrative duties for the President & CAO of the facility.
• May provide support for more than one Executive or for reporting VPs.
• Does work of a confidential nature and relieves executive of designated administrative details.
• Prepares correspondence, memoranda, reports etc utilizing advanced PC software skills.
• Schedules and maintains calendar of appointments, meeting and travel itineraries, and coordinates related arrangements.
• Must exercise initiative, judgment, and knowledge of company practices, policies and organization.
• May direct and review work of a support staff.
• Types and/or composes internal and external correspondence, takes and transcribes meeting minutes, type reports and presentations for President & CAO’s use in System meetings.
• Collects and prepares information for the President & CAO's use in discussions and meetings with executive staff members and outside individuals.
• Opens and screens incoming mail.
• Locates and attaches appropriate file to correspondence to be answered.
• Maintains daily appointment calendar.
• Coordinates appointments and meetings and organizes agenda materials.
• Receives and screens telephone calls and may respond to moderately complex inquiries.
• Takes messages and/or redirects callers.
• Maintains and organizes confidential department files and records.
• Makes travel and lodging arrangements directly or through travel agencies.
• Maintains and orders office supplies as necessary.
• Follows policies, procedures, and safety standards.
• Completes required education assignments annually.
• Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.
• Performs other duties as assigned.

Requirements

• Associates degree or equivalent experience.
• Five (5) years administrative experience with executive management.
• Requires experience using word processing (MS Word), spreadsheet (Excel) and presentation (PowerPoint) software.

Licensure Requirement

None