Senior Clinical Secretary - Operating Room

Performs a variety of independent administrative support in addition to a wide range of customer service-related duties.

Responsibilities

• Schedules patients, manages multiple calendars, schedules surgical/infusion procedures.
• Designs, analyzes and coordinates master and other schedules.
• May direct special projects and/or the work of other employees, work study students, floats, temporary help, volunteers, etc.
• Position is full-time, 36 hours per week Responsibilities Answers telephone, screens and directs calls, gives directions, and takes messages.
• Schedules patients, manages calendars, schedules surgical procedures, ancillaries, rotaries, and coordinates deposition scheduling.
• Designs, analyzes, and coordinates master and other schedules.
• Maintains, tracks, and sends charts.
• May provide scribing and other administrative support to clinical staff.
• Types letters, memoranda, manuscripts, grants, etc.
• Composes and edits correspondence.
• Creates forms and spreadsheets, tables, charts, databases and slides.
• Performs file/record management functions, prepares/constructs charts/departmental patient records, and obtains new medical record numbers.
• Completes and processes a variety of reports, forms, reimbursements, etc.
• Obtains authorizations and pre-certifications.
• Conducts on the job training for new staff members and gives input into performance appraisals.
• Directs the work of other employees, work study students, floats, temps, volunteers and others.
• Creates agendas and takes minutes for meetings.
• Coordinates conferences/meetings and make travel arrangements.
• Performs budget tracking and record keeping procedures.
• Addresses billing concerns, and solves patient billing issues.
• Maintains account/fund bookkeeping, and provides input into budget preparation.
• Maintains petty cash, collects money from patients, and performs balancing and cash-out functions.
• Reviews billing sheets.
• Prepares grants and negotiates outside contracts.
• Performs other duties as required or assigned.

Requirements

• High School diploma with 3 years of administrative support experience or the equivalent required.
• Proven experience working with the public required.
• Knowledge of medical terminology may be required.
• Proficiency in PC word processing, spreadsheets, and Excel, Power Point, MC Publisher software's.
• Excellent communication and interpersonal skills required.
• Required Licensure/Certifications None

Preferred

• Previous experience working in a medical setting preferred.