Logistics & Travel Coordinator

The Logistics & Travel Coordinator is responsible for coordinating and managing all travel and accommodation arrangements for auditors, ensuring efficiency, cost-effectiveness, safety, and alignment with audit schedules.

About QIMA

• You're an authentic communicator who builds trust and collaborates effectively with both teammates and clients.
• Fluent in English (written and spoken).
• “At QIMA, you feel like you belong from Day 1.
• You join a community of smart minds who not only innovate, but also support and inspire each other.
• Here, we own our work, have fun together, and make every day count.” The QIMA Story At QIMA, we are on a mission to offer our clients smart solutions to make products you can trust.
• Operating in over 100 countries, we serve the consumer products, food, and life sciences industries and help more than 30,000 brands, retailers, manufacturers, and growers achieve quality excellence.
• We combine on-the-ground expertise with digital solutions that bring accuracy, transparency and intelligence for quality and compliance data.
• What sets us apart is our unique culture.
• With client passion, integrity, and a commitment to making things simple, we disrupted the Testing, Inspection, and Certification industry.
• Are you ready to hop on this exciting ride with us and help us achieve our mission?

Responsibilities

• This role is key in supporting seamless audit operations by handling logistics issues, collecting and analyzing feedback, and maintaining accurate cost records in internal systems.
• Travel & Accommodation Coordination Receive travel requests (flights, hotels, rental cars) from auditors and verify that dates match scheduled audit days.
• Confirm hotel locations are in safe areas and close to the audited company/site.
• Monitor travel status, manage changes due to delays, cancellations, or schedule adjustments.
• Resolve on-site accommodation or transportation issues that may arise during audits.
• Cost Tracking & Reporting Record all travel-related costs (flights, hotels, rental cars) and auditor fees into the IRP system.
• Every Friday, review all logistics-related expenses, update the shared cost template, and submit for approval before final IRP input.
• Verify that auditors submit expense invoices, review their nature, and determine payment eligibility in accordance with company policy.

Requirements

• Bachelor’s degree in Business Administration, Logistics, Tourism, Engineering or related field preferred.
• 1 year of experience in travel coordination, logistics, or operations in an international environment.
• Experience working within travel markets and knowledge of travel regulations and safety standards.
• Operational Excellence: A meticulous eye for detail and a love for creating systems that ensure accuracy and efficiency.
• You thrive in dynamic environments, seeing challenges as opportunities to innovate and learn.
• Thrives in a fast-paced, mission-driven environment where your work has immediate impact.
• Keeps a cool head and a collaborative spirit when navigating tight deadlines or unexpected twists.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).

Preferred

• Experience using travel booking tools and ERP/IRP systems is an advantage.

Benefits

• This role might be open to Fresh Graduates eager to learn and grow directly alongside our experienced team.
• Our 5,000 Qimates live and make decisions every day by our QIMA Values.

The Next Step : If you fit the bill for this position, we’d love to hear from you! Send your resume and cover letter to rupa.aktar@qima.com