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Executive Assistant, Intellectual Property

Gilbert + Tobin

About Gilbert + Tobin

  • Gilbert + Tobin (G+T) Gilbert + Tobin is built on enduring values of excellence, trust, respect, integrity and good corporate citizenship.
  • We are a leading firm with over 500 lawyers, trusted by our clients to navigate today’s increasingly complex world.
  • We are purpose-built for our clients’ most complex work - across transactions, disputes and regulation.
  • Our partners are leaders in their fields, delivering the highest quality of legal advice and providing an exceptional edge for our clients.
  • They also provide our lawyers the opportunity to work with and learn from them.
  • We are innovators in the use of technology, redefining value and service in the legal industry.
  • Our open, merit-based culture attracts and inspires the best legal talent.
  • Founded in 1988, G+T’s journey has been one of relentless ambition and rapid progress, achieving extraordinary success in just over three decades.
  • We remain as determined as ever to be the best it’s possible to be.
  • The Role We are seeking a highly organised and motivated Executive Assistant to join our Intellectual Property (IP) group on a permanent basis.
  • This varied role will see you provide dedicated support to one partner and a team of lawyers across IP Litigation within a collaborative and high-performing practice.

Responsibilities

  • Will Include Diary and inbox management
  • Monthly billing, accounts reporting and financial management
  • Assisting with court processes and filings
  • Document and file management across multiple matters
  • Liaising with clients, government bodies and external stakeholders
  • Managing e-filing and other regulatory processes
  • Coordinating travel, including flights and accommodation
  • Providing general administrative and ad hoc support as required.

Requirements

  • As an experienced Executive Assistant, ideally with a legal background, you will bring professionalism, initiative and a strong commitment to supporting a dynamic team.
  • Also Have Two or more years’ experience as a Legal Secretary or Executive Assistant, ideally within litigation and/or IP Excellent attention to detail and a strong focus on quality
  • Strong organisational skills and ability to meet strict deadlines
  • Excellent communication and interpersonal skills
  • Intermediate Microsoft Office skills A proactive, energetic and self-motivated approach.

Benefits

  • What we offer you Gilbert + Tobin will offer you a friendly, flexible and professional working environment.
  • In addition to top of market remuneration, we provide our people with benefits such as up to 26 weeks’ paid parental leave, additional annual leave, a subsidised café and gym membership, end-of-trip facilities, exclusive retail discounts, social events and more benefits, which you can view here: http://bit.ly/GTFLYER Our Sydney office is based in beautiful sunlit open planned offices with panoramic views of the city and easy access to public transport, restaurants, cafes and exercise facilities.
  • Please submit your interest via our career’s website with a resume. We are committed to providing and maintaining a diverse and inclusive environment and a culture where everyone feels valued and empowered to contribute.