Manager Administration

We are seeking an experienced Manager Administration to oversee administrative operations, facilities management, health & safety compliance, vendor management, and legal coordination. The role will ensure smooth day-to-day operations, maintain a safe and compliant workplace, optimize vendor relationships, and support business continuity across office facilities.

About 10pearls

Company Overview 10Pearls is a global, purpose-driven AI-Native digital engineering partner helping businesses re-imagine, ‎digitalize, and accelerate.

As an end-to-end digital technology partner, 10Pearls helps businesses create future-proof, ‎transformative ‎digital products that leverage emerging technologies. ‎10Pearls' clients ‎include Global 2000 enterprises, high growth mid-size ‎businesses, and some of the most exciting ‎start-ups from industries like healthcare, fintech, ‎energy, education, ‎real estate, retail, and hi-tech. ‎Headquartered in the Washington DC metro area, 10Pearls has product engineering and ‎software development centers in North America, Latin America, Europe, and South Asia.

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Responsibilities

• Lead and manage overall administrative and facility operations to ensure efficient office functioning.
• Ensure compliance with health, safety, security, and environmental standards across all facilities.
• Develop, implement, and monitor workplace health & safety policies and emergency response procedures.
• Oversee facility maintenance, repairs, utilities, housekeeping, transportation, and office services.
• Manage vendor selection, contract administration, performance evaluation, and price negotiations to ensure quality services and cost optimization.
• Facilitate administrative support for business functions, company events, meetings, and employee engagement initiatives.
• Coordinate with legal teams and external stakeholders on leases, contracts, regulatory requirements, and other administrative legal matters.
• Prepare and manage departmental budgets, forecasts, and expense controls.
• Establish and maintain administrative policies, procedures, and process improvements.
• Ensure all company assets, records, and administrative documentation are properly maintained.
• Lead administrative staff and service providers, ensuring effective performance and service delivery.
• Build strong relationships with internal stakeholders to support business operations and employee experience.
• Manage office infrastructure, equipment, and workplace enhancements to ensure operational efficiency.
• Identify opportunities for cost savings, operational improvements, and risk mitigation.

Requirements

• Bachelor's degree in business administration, Management, or a related field.
• 10-12 years of experience in Administration, Facilities Management, or Corporate Services, with at least 3-5 years in a managerial role.
• Strong knowledge of administrative operations, facilities management, and workplace services.
• Hands-on experience in health & safety compliance and workplace risk management.
• Proven expertise in vendor management, contract administration, and commercial negotiations.
• Understanding of legal documentation, compliance requirements, and regulatory standards related to administration and facilities.
• Experience in budget planning, cost control, and operational reporting.
• Strong leadership, stakeholder management, and team management skills.
• Excellent problem-solving, organizational, and communication abilities.
• Proficiency in Microsoft Office and administrative management tools.