AIA Billing Specialist

• At Pavago, one of our clients is hiring an experienced AIA Billing Specialist to manage billing, contracts, bonding, and project documentation for a growing U.S. commercial construction operation.
• This is a specialized construction billing role. We’re looking for someone with direct experience handling AIA G702/G703 billing, Schedule of Values (SOV), retainage, and construction bonds.

Responsibilities

• You’ll help ensure multiple active projects remain accurately billed, properly documented, and on schedule.
• Prepare and submit AIA G702/G703 payment applications
• Create, maintain, and update Schedule of Values (SOV)
• Track retainage and project payment milestones
• Monitor billing deadlines and ensure accurate, timely submissions
• Identify billing discrepancies or payment issues before they impact cash flow
• Organize and track commercial construction contracts
• Coordinate bid bonds, performance bonds, and maintenance bonds
• Prepare and submit required bonding documentation
• Communicate with bonding companies, municipalities, general contractors, and project stakeholders

Track contractual requirements and documentation deadlines

• Maintain project records, schedules, permits, and supporting documentation
• Keep project information updated in Buildertrend or similar construction management systems
• Maintain accurate CRM and project tracking records
• Ensure documentation remains organized and accessible across active projects
• Communicate with clients, contractors, vendors, and other stakeholders
• Support pre-construction and project administration
• Participate in project meetings and provide billing/documentation updates
• Track outstanding requirements and proactively follow up
• SOVs and retainage records remain current
• Bonding requirements are completed before deadlines
• Project and contract documentation stays organized and accurate
• Billing delays and payment issues are proactively identified
• Offer & Onboarding
• If you have hands-on experience with AIA G702/G703 billing, Schedule of Values, retainage, and construction bonding, we’d love to hear from you.

Requirements

• Prior experience supporting a U.S.-based general contractor or commercial construction company
• Hands-on experience with AIA billing and G702/G703 payment applications
• Strong experience managing Schedule of Values (SOV)
• Experience tracking retainage
• Knowledge of bid bonds, performance bonds, and maintenance bonds
• Strong Microsoft Excel and Microsoft Office skills

Excellent written and verbal English communication

• Strong organization and ability to manage multiple active projects
• High attention to detail when handling financial and contractual documentation
• Ability to work independently during U.S. business hours
• Specialized role within U.S. commercial construction
• High ownership over billing and project administration

Preferred

• Buildertrend or similar construction management software experience
• Commercial construction, landscaping, or trades industry background
• Construction accounting or bookkeeping experience
• Familiarity with construction financial reporting and payment tracking
• CRM and project management system experience

Benefits

Fully remote opportunity

• Direct exposure to contracts, bonding, and construction financial workflows
• Opportunity to become a key operational resource across multiple active projects
• Long-term growth within construction billing and project operations

What Success Looks Like

• AIA billing packages are accurate and submitted on time
• Leadership has clear visibility into billing and project status

Interview Process

• Initial Application Review
• Spark Hire Intro Video
• Pavago Recruiter Interview
• Client Interview

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