Administrative Assistant

The Plant Administrative Assistant oversees maintaining schedules, checking drivers in and out, ensuring all paperwork is in order, and communicating with headquarters.

Responsibilities

• Tasks This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.
• Responsible for printing the daily inbound and outbound schedule.
• Responsible for sending daily inventory sheets to headquarters.
• Responsible for ordering lab equipment and office supplies to keep the facility stocked.

Responsible for preparing paperwork for outbound bulk loads

• Responsible for preparing paperwork for inbound dry van loads
• Responsible for checking drivers in and ensuring they have the proper paperwork
• Responsible for following up with carriers that have unload appointments
• Responsible for scanning and filing paperwork for each order that comes into and goes out of the facility.
• Responsible for maintaining paperwork associated with Safe Feed/Safe Food and SAGARPA certifications.
• Responsible for proper labeling of files.
• Responsible for receiving inbound packages and sending out mail.
• Must be able to maintain good housekeeping practices in the office and breakroom.
• Must comply with all safety rules and procedures.

Requirements

• Must wear and maintain the required protective clothing and equipment.
• Basic Skills · Active Learning Understanding the implications of new information for both current and future problem-solving and decision-making. · Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Learning Strategies Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
• Mathematics Using mathematics to solve problems.
• Monitoring Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Reading Comprehension Understanding written sentences and paragraphs in work related documents.
• Science Using scientific rules and methods to solve problems.
• Speaking Talking to others to convey information effectively.
• Writing Communicating effectively in writing as appropriate for the needs of the audience.
• Social Skills Coordination Adjusting actions in relation to others' actions.
• Instructing Teaching others how to do something.
• Service Orientation Actively looking for ways to help people.
• Social Perceptiveness Being aware of others' reactions and understanding why they react as they do.
• Complex Problem-Solving Skills Complex Problem Solving Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Systems Skills Judgment and Decision Making Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Systems Analysis Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.
• Systems Evaluation Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.
• Resource Management Skills Management of Material Resources Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.
• Time Management Managing one's own time and the time of others.

Benefits

• Full-time Benefits: 401(k) 401(k) matching
• Dental insurance Health insurance
• Health savings account
• Paid time off Tuition reimbursement

Vision insurance Education

High school or equivalent (Preferred) Experience: Administrative Assistant: 1 year (Preferred) Work Location: In person

Shift Hours

• 9:30am - 6:00pm Starting Wage: $22.00
• Integrated Proteins