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IP Conflicts Analyst

Cooley

IP Conflicts Analyst Cooley is seeking an IP Conflicts Analyst to join the Business Intake and Conflicts team.

About Cooley

  • Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide.
  • We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive.
  • At the core of Cooley’s success is the exceptional talent and unwavering spirit of our people.
  • We embrace individuality while fostering a ‘one-firm’ culture where collaboration and creativity thrive.
  • Our people are the foundation of our success and the driving force behind everything we do.
  • As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office.
  • However, we also appreciate the benefits and flexibility that come from remote working.

Responsibilities

  • The IP Conflicts Analyst is responsible for the identification, analysis, and resolution of all IP conflicts requests, using independent judgment and demonstrating a thorough understanding of the business needs when clearing incoming IP work and candidates.
  • The IP Conflicts Analyst also supports the IP Team Lead by searching the parties, subject matter and all relevant patent information associated with IP requests.
  • In addition, the IP Conflicts Analyst helps identify and facilitate resolutions for potential IP issues with selected IP partners and submitters.
  • Specific duties and responsibilities include, but are not limited to, the following: Position responsibilities: Analyze and process all conflict requests with an emphasis on IP-related matters to ensure that all firm engagements and hires are clear from a business and ethical perspective
  • Prepare database search terms and create conflicts reports for related parties, for all requests including high volume, bulk searches
  • Process new IP patent prosecution requests with special attention to subject matter and technology issues
  • Perform corporate research to confirm the identity of all related parties and address any potential conflicts or high-profile issues
  • Identify potential subject matter overlap conflict issues, identify existing and potential conflicts for each request by reviewing and analyzing conflicts reports and supporting documents
  • Understand and interpret database results and conflicts reports for firm partners, counsel, attorneys and business professionals
  • Prepare concise, comprehensive descriptions of prospective conflicts landscape based on the rules of professional conduct for attorneys and other submitters
  • Interact regularly with partners - through email and telephone to investigate and discuss potential issues and propose solutions in connection with conflict clearances
  • Provide regular updates to responsible attorneys and other users regarding conflicts in connection with new matters
  • Maintain conflicts resolution notes and responses for each request
  • Request waivers for all matters requiring consent and confirm that all conflicts have been resolved

Draft conflict waivers and engagement letters, as necessary

  • Inform and advise firm attorneys and counsel of any special circumstances surrounding complicated requests
  • Collaborate with the IP Team Lead and other BIC Analysts and Specialists on workflow, subject matter and conflicts training for all IP personnel
  • Proactively participate in internal BIC IP training opportunities to expand knowledge and service on an ongoing basis
  • Serve as key point of contact for IP Services on all matters of legal conflict and subject matter conflicts
  • Draft and implement necessary ethical screens
  • Awareness of current legal trends and information
  • Perform conflicts case law and legal ethics research
  • Provide conflicts training for secretaries, practice team assistants and other business professionals, as needed
  • All other duties as assigned or required

Requirements

  • Required : After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
  • Available to work overtime (including weekends if not part of ones dedicated schedule), as required
  • Proficiency in IntApp Open and Contract Express or similar programs 2+ years conflicts and/or IP-related experience
  • Knowledge of American Bar Association’s Model Rules of Professional Conduct and California State Bar Association’s Rules of Professional Conduct Overall understanding of a corporate law practice
  • Experience conducting legal and corporate research
  • Excellent communication (verbal and written) and interpersonal skills
  • Good judgment, strong analytical and critical thinking skills
  • Strong organizational skills with attention to details
  • Ability to work independently with minimal supervision
  • Comfortable in a fast-paced, challenging environment

Able to prioritize and juggle multiple tasks

  • Capable of and comfortable with communicating professionally with attorneys, directors, and managers
  • Ability to take on time sensitive matters while recognizing legal ethical rules
  • Excellent customer service skills Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.
  • EOE.

Preferred

  • Bachelor’s Degree or higher-level degree in chemistry, biochemistry, biology, or engineering

Knowledge and experience with IP conflicts resolution

  • Paralegal Certificate preferred or completion of an ethics course in paralegal program
  • Prior experience as a paralegal or legal researcher in a law firm
  • Possess working knowledge of rules according to the 37 C.F.R, MPEP, PCT Rules and Regulations, Manual of Industrial Property, foreign patent prosecution rules
  • Knowledge and experience with complete conflicts resolution strongly preferred
  • Experience conducting research at a law firm

Pay

  • The expected hourly pay range for this position with a work schedule of 40 hours per week is $37.00 - $53.00 ($76,960.00 - $110,240.00 annually).
  • Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

Benefits

  • We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits.
  • In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year.
  • We provide generous parental leave and fertility benefits.
  • New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office.