Front Desk Assistant

Are you an organized and communicative person who enjoys interacting with people and keeping things running smoothly? We are looking for a Front Desk Assistant support our daily office activities and maintain good working relationships with colleagues, clients and partners. If you are proactive, detail-oriented and able to work independently, we would like to meet you!

Responsibilities

• Provide administrative support to all employees on site. • Greet visitors and notify the relevant colleagues; answer and direct incoming phone calls , • Maintain good relationships with colleagues, clients, suppliers and other business partners. • Monitor office, maintenance and cleaning, place orders with suppliers and help negotiate the best offers. • Manage incoming and outgoing documents, mail and file and archive correspondence, ensuring confidentiality. • Draft business correspondence and forward financial documents (invoices, expense reports) to the Finance department. • Plan occupational health and safety (OHS) training and occupational medical check-ups. • Help organize internal events and coordinate protocol arrangements for meetings and business visits. • Prepare reports and keep relevant documentation up to date.

Requirements

• What are we looking for? • A university degree. • 1 to 2 years of experience, preferably in an administrative, reception or office support role. • English at a minimum B1 level • Good knowledge of MS Office, especially
• Outlook, Word, Excel, PowerPoint and AI tools • Experience with document management tools is an advantage. • Good communication, listening and interpersonal skills. • Strong organizational and time management skills, attention to detail and the ability to prioritize tasks. • Diplomacy, negotiation and problem-solving skills, a positive attitude and team spirit. • Knowledge of French is an advantage.

Benefits

• What do we offer? • Professional growth opportunities in an international business environment. • An extra day off for your birthday. • Wellbeing programs, internal events, competitions and sports activities. • A flexible benefits platform, including meal vouchers, medical insurance, gym membership, holiday vouchers and more.
• Your benefits package grows with your seniority.
• Interested in joining us?

Send us your CV and take the next step in your career. We look forward to meeting you!