Executive Assistant

About Driven Properties

Fast-paced, innovation-led workplace with proprietary technology, a 40+ person in-house marketing team, and access to the Forbes Global Properties network.

Responsibilities

• Driven Properties · Dubai, United Arab Emirates · — · Posted 2026-10-28
• We are seeking a highly organised, Arabic-speaking Executive Assistant to support the CEO and Managing Partner across our Asset Management, Owners Association, Property Management and Handover Services divisions.
• This is not a purely administrative role — you will be the CEO’s right hand: representing the office with RERA and other government authorities, drafting formal correspondence in Arabic and English, managing a demanding calendar, and following up internally until matters are closed.
• You will sit in on high-profile client meetings, capture accurate minutes, and make sure every action point lands with the right owner.
• You are discreet, proactive, and comfortable asking the right questions to get things done properly the first time.
• Act as the primary point of contact between the CEO & Managing Partner and RERA, DLD and other government authorities — communicating in Arabic, emails, letter or any other required correspondance.
• Represent the CEO & Managing Partner on operational and regulatory requirements, ensuring requests are actioned in line with their direction and escalated where decisions are needed.
• Draft, translate and proofread formal letters, notices and correspondence in both Arabic and English to authorities, owners, developers, OA boards and clients.
• Manage the CEO & Managing Partner’s calendar end-to-end — scheduling and booking meetings, prioritising conflicting requests, and coordinating with internal teams and external stakeholders.
• Manage the executive inbox: screen, prioritise and respond to emails on the CEO’s behalf, and flag matters requiring personal attention.
• Follow up internally with the Asset Management, OA, Property Management and Handover teams on open matters, deadlines and deliverables — tracking every item through to closure.
• Attend meetings with the CEO & Managing Partner, including with high-value and VIP clients, owners and partners; prepare briefing packs and background notes in advance.
• Record accurate minutes of meetings, circulate them promptly, and track action items and owners to completion.
• Plan and coordinate corporate gifting for VIP clients, partners and authorities — sourcing, personalisation, budgeting and timing around key occasions (Ramadan, Eid, UAE National Day, year-end).
• Prepare presentations, reports and documents for internal reviews, client meetings and OA / board meetings.
• Ask the right clarifying questions on incoming requests to ensure the CEO receives complete information and that nothing is actioned on assumptions.
• Maintain organised filing of correspondence, contracts, authority approvals and meeting records, handling confidential information with full discretion.

Requirements

• Bachelor’s degree or higher.
• Minimum 5 years of total experience, including 3+ years supporting a CEO or senior executive.
• Fluent in Arabic and English, both spoken and written (mandatory).
• Experience in executive assistance, calendar management, correspondence, and confidential matters.
• UAE government liaison experience with RERA/DLD is preferred.
• UAE real estate experience in Asset Management, OA, Property Management, or Handover is preferred.
• Working knowledge of RERA/DLD procedures and UAE real estate regulations is an advantage.
• Excellent organisational, communication, multitasking, and follow-up skills.
• Professional, proactive, detail-oriented, and discreet.

Benefits

• Clear opportunities for career growth and professional development.
• Dynamic, collaborative environment focused on Dubai’s real estate market.

Apply

[Apply at Driven Properties](https://apply.workable.com/driven-properties-1/j/7AC5F5485B/apply)