Head of Operations

As Head of Operations at Adaption, you are the right hand, force multiplier, and ultimate leverage point for the founding team. Your primary directive is simple: make the founders’ day radically lighter so they can focus on high-leverage decisions and accelerating our 0 to 1 trajectory.

You are a true swiss army knife: equally comfortable with jumping on operations, coordinating team strategy or traveling alongside the founders to handle logistics and live execution. You thrive in intense, fast-moving environments where ambiguity is constant, context-switching is mandatory, and being available on short notice is second nature. From high-level strategic initiatives to critical operations, no job is too big or too small if it moves the company forward.

About adaption

• Most AI is frozen in place - it doesn't adapt to the world.
• We think that's backwards.
• Our mandate is to build efficient intelligence that evolves in real-time.
• Our vision is AI systems that are flexible, personalized, and accessible to everyone.
• We believe efficiency is what makes this possible - it's how we expand access and ensure innovation benefits the many, not the few.
• bringing together the best and most driven individuals to push the boundaries of continual adaptation.
• We're looking for builders and creative thinkers ready to shape the next era of intelligence.

Responsibilities

• Founder Leverage: Serve as the central point of leverage for the founders. Clear operational friction before it even reaches their desks. Be a trusted intermediary for key asks, anticipating operational needs and proactively coordinating next steps
• High and Low Execution: Tackle tasks across the full spectrum of operations— from helping with procurement to coordinating team logistics.
• Day-to-Day Operations & Scale: Build internal rituals, communication channels, and operations infrastructure to keep a fast-growing, distributed team aligned and running efficiently.
• Agile Context-Switching: Rapidly pivot between high-level strategic problem-solving and immediate tactical tasks based on founder priorities and urgent operational needs.
• Travel directly with the founders for investor meetings, conferences, key hires, and strategic offsites. Manage door-to-door travel logistics, schedule adjustments, and live operational needs on short notice.
• 0 to 1 Special Projects:
• Own high-priority, cross-functional initiatives end-to-end from first principles. Take undefined, ambiguous problems that don't fit into standard job descriptions and build working systems from scratch.

Requirements

• 1–6+ years of experience in operations, founder's office, or special projects—ideally within a fast-paced, early-stage startup environment. Former founders welcome
• Hyper-adaptable & available on short notice: Comfortable with irregular hours, fast turnarounds, and last-minute travel demands during critical build phases
• Exceptional multi-tasking abilities: Proven track record of managing competing priorities, context-switching seamlessly, and keeping key initiatives moving without dropping details
• Low ego, high agency: A "no task is too small" attitude coupled with the drive to take full ownership of high-stakes projects
• Strong organizational & logistical instincts: Impeccable attention to detail, proactive anticipation of founder needs, and bulletproof administrative follow-through
• Above all, we're looking for great teammates who make work feel lighter and aren't afraid to go out on a limb with bold ideas. You don't need to be perfect, but you do need to be adaptable. We encourage you to apply, even if you don't check every box.

Benefits

• Flexible work: In-person collaboration in the Bay Area, a distributed global-first team, and team offsites.
• Adaption Passport: Annual travel stipend to explore a country you've never visited. We're building intelligence that evolves alongside you, so we encourage you to keep expanding your horizons.
• Weekly meal allowance for take-out or grocery delivery.
• Well-Being: Comprehensive medical benefits and generous paid time off.