Bid & Proposal Specialist

The Proposal Specialist will be a member of the proposal and tender team supporting the Health Research business, while also supporting proposal activities within Health International.

Responsibilities

• The role will lead the development of high-quality, structured responses to RFPs, tenders, and other formal RFx opportunities.
• This position will interpret customer requirements, coordinate cross-functional contributors, write and edit response content, and manage proposal timelines through submission.
• The Proposal Specialist will help ensure that responses are compliant, accurate, customer-focused, and aligned with Wolters Kluwer Health solutions and standards.
• The role will also contribute to the ongoing improvement of proposal processes, templates, content reuse, and reporting across the Health organization.
• Proposal Writing and RFP Support.
• Work with Health Research sales and subject matter experts to develop clear, accurate, and compelling proposals for RFPs, tenders, and other formal RFx opportunities.
• Support Health Research as the primary business area and provide proposal support to Health International across applicable countries and markets.
• Coordinate proposal inputs, timelines, review cycles, approvals, and submissions across Sales, Product, Legal, Compliance, Finance, Marketing, and other stakeholders.
• Write, edit, proofread, and format proposal responses to ensure accuracy, consistency, and alignment with customer requirements and internal standards.
• Analyze solicitation requirements and develop compliant response plans, content outlines, bid calendars, and responsibility matrices.
• Maintain and improve the proposal content library, including standard responses, case studies, credentials, product information, and reusable content.
• Track proposal activity, deadlines, risks, and outcomes and provide visibility into workload, turnaround times, and quality measures.
• Partner with Sales and business leaders to understand customer needs and translate them into differentiated, customer-focused responses.
• Support continuous improvement of RFP and tender processes, templates, tools, and content governance across the Health organization.
• Provide practical guidance and knowledge sharing to proposal contributors and help promote consistent proposal best practices across regions.

Requirements

• Education: Bachelor’s degree or equivalent experience required.
• At least 3 years of proposal writing, tender management, RFP response, bid management, or related commercial writing experience.
• Strong written and verbal communication skills in English.
• Exceptional editing, proofreading, and document-quality skills.
• Demonstrated ability to interpret complex requirements and translate them into clear, persuasive responses.
• Strong attention to detail and commitment to delivering accurate, compliant work within tight deadlines.
• Strong organizational, project management, and analytical skills.
• Experience working with cross-functional stakeholders, including Sales, Product, Legal, Compliance, Finance, Marketing, and subject matter experts.
• Proficiency with Microsoft Office, including Word, PowerPoint, Excel, and Outlook.
• Knowledge of the healthcare, health research, clinical, scientific, or information services environment is a plus. #LI-Hybrid Our Interview Practices To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts.

Preferred

• Additional European language skills are an advantage.
• Experience with proposal management, content management, or CRM tools is a plus.

Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we’re getting to know you—not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process. Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.