Office Operations Coordinator

About Som

• At SOM, we are a collective committed to shaping a better future for our clients, communities and planet.
• We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm.
• We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration.
• Together we can achieve great things.
• We believe in a meritocracy of ideas.
• We look to everyone to actively contribute to the discourse in the firm.
• We believe that expertise is the result of lifelong learning.
• We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge.
• We strive for excellence in the concept, quality, and delivery of our work.
• We value individuals who bring the highest standards of professionalism and personal integrity in the way they work.
• Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm.
• We value the power of interdisciplinary integration.
• A positive team culture in which everyone collaborates openly towards common goals is essential.
• We have a history of making transformative contributions to the profession and our communities.
• We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.
• www.som.com

Responsibilities

• Responsibilities Assists Office Leadership to meet requests for all office-related matters.
• Assist with the Administration of the office space and facilities, helping to ensure adequate supplies, coordination of staff seating and relocations.
• Serve as the first point of contact in responding to operations requests from staff.
• Identify, organize and implement office and administrative projects independently in accordance with deadlines.
• Coordinate new hire desk assignments and set up.
• Coordinate multiple schedules, both individual and project specific.
• Maintain new vendor setup and building management onboarding.
• Assists with communication, scheduling, coordination and follow up of contracted services.
• Processes approved invoices, addresses billing inquiries and partners with AP to resolve payment/coding issues.
• Contract document filing and organization on shared drive.
• Provides support during staff moves and updates seating maps.
• Liaises with HR and OT to support new hire orientation and security badge process.
• Assists with office management in purchasing office furniture, fixtures and equipment.
• Assists with storage inventory management and logistics.
• Participate in reception duties as needed.
• Ensures office space meets SOM standards.
• Dedicate the necessary time beyond routine hours (as required, including last minute needs) to assist in meeting business commitments.

Requirements

• College degree preferred or equivalent knowledge, skills and abilities.
• Extensive knowledge of Microsoft Office and Google Workspace.
• Excellent leadership, interpersonal skills, communication skills, both oral and written.
• Ability to interact with all levels of staff and Partnership.

Preferred

• Experience in architecture is preferred.

Pay

Compensation for this role is based upon experience, qualifications, location, and education and typically ranges from $50,000 to $60,000.