Team Administrator

We are looking for a proactive and highly organised administrator to support our Central Services teams, including HR, Marketing and Corporate Responsibilities.

About Turner & Townsend

• Our inspired people share our vision and mission.
• We provide a great place to work, where each person has the opportunity and voice to affect change.
• We want our people to succeed both in work and life.
• Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
• Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives.
• Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
• Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
• We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest.
• Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
• www.turnerandtownsend.com

Responsibilities

• Main purpose of role Support Directors with diary management, scheduling appointments, and coordinating internal and external meetings, including room bookings and refreshments.
• Organise meetings, prepare agendas, take minutes, and track resulting actions.
• Manage inboxes and respond to queries in a timely and professional manner.
• Coordinate team events, workshops, and off-site meetings.
• Manage travel and accommodation bookings as required.
• Monitor key deadlines and proactively follow up on outstanding actions.
• Support procurement and supplier processes, including raising purchase orders and processing invoices.
• Provide general administrative support to the wider team, including business development activities and ad hoc requests.

Requirements

• Previous experience in an administrative or team support role.
• Strong organisational skills, with the ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills.
• Experience managing complex diaries and supporting senior stakeholders.
• Proactive, adaptable, and able to work independently with minimal supervision.
• Proficient in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience organising meetings, events, and travel arrangements.
• Basic finance administration experience, including purchase orders and invoicing.
• Strong attention to detail and customer service skills.

Preferred

• Experience handling confidential information with discretion.
• Knowledge of the construction and/or professional services sector is desirable.
• Experience working in Dynamics365 (in relation to raising purchase orders and expense reconciliation)

Benefits

• To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Desirable Experience

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. #LI-SM Please find out more about us at www.turnerandtownsend.com/ SOX control responsibilities may be part of this role, which are to be adhered to where applicable. Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.