Manager - Facilities

Responsibilities

• Manager - Facilities Job Description Summary Job Description - Taking rounds of floor, utility areas with HK supervisor and Handyman on daily basis. - Check the checklist of soft services - Check the mail room services and handle any kind of issues which is face by mail boy - PR request sent to BASF team - Taking follow up with BASF team for PO - Preparing of Weekly report, MMR and QBR - Cross checking of vendors tax invoices and share with client for approval and processing - Cross checking of stationery vendor invoices and share with client for approval and processing. - Taking follow-up with vendors for pending work. - Preparing of attendance of staff and upload on portal - preparing OT sheet and sharing with client for approval every month - Preparing PI and sharing with client for discussion and approval every month. - Creating PR/PO for HK material and consumables of every month in the mobilize. - Making arrangement of any kind of VVIP visit - Making arrangement of board of directors meeting. - Vendors’ entry permission sends to IC team. - Making GRN of Sodexo vendors invoices - Preparing of cost provision and revenue sales of every month - Attending training scheduled by Sodexo team - Act as liaison between the Client’s representative and Sodexo - Coordinate and schedule projects with the Facility Manager - Work with outside vendors and contractors, as required - Direct all facility personnel to assist in day-to-day operations and project completion - Daily inspection of premises for cleanliness and hygiene and take corrective actions as and when required - Responsible for site compliance and PPMs as per clients and Sodexo set frequency - On-time submission of monthly requisition of cleaning/disposable materials, uniform, stationery and cash.
• These requisitions should be done on prescribed formats. - Responsible for training and replacement of the staff - Apply and follow the contractual obligations, policies and procedures for both client & Sodexo - Establish and maintain cordial relationship with the Client. - Maintain a safe environment for all facility, employees, visitors and staff - Responsible for monthly governance reporting’s, safety audit, site health status, etc. - Coordinate with canteen vendor for special lunch & Hi Tea as per requirement. - Responsible to resolve FTC staff queries.
• I stay positive and quickly adapt when faced with challenges committed to enhance customer satisfaction by understanding their needs and providing effective, customer - focused solutions. i take initiative in identifying and securing resources, ensuring optimal utilization to meet targets I confidently handle difficult conversations to drive progress and clarity in the team.
• Delivering timely decisions that keep the team and organization moving forward I approach new challenges with curiosity and adaptability, using both successes and failures to refine my approach and improve outcomes.
• Focuses on streamlining work processes and implementing improvements for better outcomes.
• Encourages teamwork and contributes positively by aligning efforts with team goals.
• I focus on delivering clear, audience-specific communications that support teamwork and ensure everyone is aligned toward shared goals.
• I ensure both myself and my team stay accountable to our goals, encouraging transparency and consistent follow-through on commitments.

INCO

“Cushman & Wakefield”