Executive Assistant

Join our fast-paced, high-growth organization as an Executive Assistant. In this role, you will be responsible for managing complex calendars, coordinating meetings, organizing travel arrangements, managing expenses, and supporting event coordination. You will act as a primary point of contact between executives, internal teams, and external partners. The ideal candidate will have 5+ years of experience as an Executive Assistant, strong organizational skills, and advanced proficiency with productivity tools.

Responsibilities

• Meticulously manage and coordinate complex calendars for the Growth team, proactively identifying conflicts and prioritizing critical engagements.
• Arrange internal and external meetings across international time zones, coordinating logistics and ensuring preparedness.
• Organize and manage comprehensive travel itineraries for executives, including transportation, accommodations, and event participation.
• Exceptional interpersonal and communication skills, both verbal and written; adept at engaging with diverse stakeholders at all organizational levels
• Proactive, solutions-oriented mindset, capable of anticipating executive needs and independently addressing issues to enhance productivity and efficiency

Requirements

• Strong collaboration skills across cross-departmental groups to align on objectives
• 5+ years of Executive Assistant experience supporting multiple senior leaders, preferably within a fast-paced, high-growth organization
• Strong discretion, judgment, and professionalism in managing confidential and sensitive information
• Comfort using AI tools (e.g., ChatGPT, Claude) to work more efficiently
• Proven track record of working across multiple workstreams and ability to prioritize tasks and requests
• Highly organized with the proven ability to manage multiple calendars, prioritize effectively, and execute tasks with rigorous attention to detail
• Advanced proficiency with productivity tools, including Google Suite, Slack, MS Office (Word, Excel, PowerPoint, Outlook), and Apple products
• Background supporting a sales or go-to-market teams

Preferred

• Experience at a high-growth tech startup
• Experience planning conferences, offsites, or customer events

Pay

USD 115,000 - 125,000