Executive Assistant (Contractor)

Join our team as an Executive Assistant (Contractor) and support senior management with calendar management, travel arrangements, expense reports, and internal/external communications. You will work as part of the Facilities and Administration team and provide support to fellow executive assistants as needed. The ideal candidate will have 7+ years of experience as an executive assistant, proficiency in Microsoft Office, and excellent communication skills.

Possess a strong attention to detail and a high level of confidentiality

Responsibilities

• Gérer les calendriers de plusieurs cadres supérieurs avec un haut niveau de détail, en coordonnant et en priorisant les tâches quotidiennes.
• Organiser des plans de voyage complexes et détaillés, et traiter les rapports de dépenses en temps voulu.
• Aider à faire avancer les livrables, à faciliter les demandes spéciales et à contribuer à l'exécution d'idées de dernière minute.
• Experience scheduling global travel, across multiple time zones, and multi-leg trips

Requirements

• 7+ years of experience as an executive assistant working with senior level management
• Proficient in using Microsoft Office (Word, Outlook, Excel, and PowerPoint)
• Strong experience managing schedules and processes in a fast-paced environment
• Able and willing to provide executive support beyond the scope of a typical workday
• Able to manage up through tact and anticipation of needs
• Undergraduate college degree is required
• Team player and comfortable working with 30+ people, reporting to a senior admin
• Excellent written and verbal communication skills
• Comfort operating within a dynamic environment and executing in situations where paths are uncharted