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Executive Administrator

Kargo

Join our team as an Executive Administrator, where you will play a crucial role in managing complex executive calendars, coordinating travel and expenses, organizing meetings and events, and providing administrative support to the team. You will also have the opportunity to demonstrate your curiosity about AI and emerging technology, identifying opportunities to streamline administrative workflows. This position requires exceptional attention to detail, proficiency in Google Workspace and Microsoft Office, and a collaborative, team-first mindset.

Responsibilities

  • Proactively manage complex executive calendars, coordinate internal and external meetings, and resolve scheduling conflicts.
  • Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries, and prepare and reconcile executive expense reports.
  • Organize meeting logistics, agendas, materials, catering, client visits, and small internal events, ensuring details are handled smoothly from start to finish.
  • Exceptional attention to detail, reliability, and a sense of ownership over day-to-day administrative responsibilities

Requirements

  • Proficiency in Google Workspace, Microsoft Office, Slack, and expense management tools, along with curiosity about AI and technology that can improve administrative efficiency
  • Sound judgment, discretion, adaptability, and the ability to remain calm and resourceful when priorities change
  • 3–5+ years of administrative or executive support experience, ideally in a fast-paced, dynamic environment
  • Excellent written and verbal communication skills, with a warm, professional, and service-oriented approach
  • A collaborative, team-first mindset with a genuine interest in executive support and a willingness to help wherever needed. Ability to work on-site five days per week, with occasional flexibility outside standard business hours
  • Strong organizational and calendar management skills, with the ability to balance multiple priorities, meet deadlines, and consistently follow through

Pay

USD 80,000 - 85,000