Executive Assistant (Job ID: ANTGOL1)

🌟 Exciting Remote Opportunity! We're Hiring an Executive Assistant! 🌟 Are you an autonomous, highly polished Executive Assistant who excels at client communications, CRM workflows, and bringing structure to premium boutique operations? We are seeking a full-time Executive Assistant based in LATAM, South Africa, or the Philippines to take full ownership of day-to-day operations for a high-end hair restoration clinic and boutique studio based in the Greater Houston area! 🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗 🗣️ C1 ENGLISH LEVEL IS REQUIRED.

Combining laboratory precision with salon artistry, they deliver personalized, non-surgical hair replacement systems, advanced therapies (such as PRP and scalp treatments), and luxury tailored salon services for men and women. They have built a strong reputation for compassionate, confidential, and highly effective transformation experiences. 💼 About the Role We are seeking a self-directed Executive Assistant to manage client communications, streamline backend systems, and drive daily operational workflows.

Responsibilities

• The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH. 📋 Job Details at a Glance Job Title: Executive Assistant Job ID: ANTGOL1 Industry: Luxury Service / Non-Surgical Hair Replacement & Wellness Location: LATAM / South Africa / Philippines Job Status: Full Time Work Schedule: Monday to Friday, 9:00 AM to 5:00 PM (Central Time) Compensation: South Africa & LATAM: $10 – $12 per hour 💰 Philippines: $8 – $10 per hour 💰 Target Start Date: ASAP 🚀 🏢 About the Client Our client is a premier, specialized hair restoration clinic and high-end hair studio based in the Greater Houston area.

Requirements

• In this role, you will consolidate software tools, maintain CRM pipelines, document repeatable SOPs, and deliver an exceptional experience for high-end clientele so the founder can remain focused entirely on client service. 🎯 Key Responsibilities 💬 Client Engagement & Experience: Manage incoming communications across email, text, and social channels—maintaining a fast, adaptive, and highly professional tone suited for a luxury brand. 📅 Scheduling & Workflow Ownership: Fully own calendar management, appointment confirmations, reminders, reschedules, and rapid lead follow-ups to eliminate drop-offs. 📊 CRM & Pipeline Operations: Maintain lead tracking, update client records, and optimize pipeline workflows using Vagaro and Referizer. ⚙️ Systems Streamlining & SOP Creation: Audit and integrate existing tools (Vagaro, Referizer, Shopify) and document clear SOPs and response templates as you work. 📱 Social Media & Inbound Management: Monitor Instagram and Facebook DMs, maintain brand voice, route leads, and track key engagement metrics. 🔍 Proactive Problem Solving: Identify operational bottlenecks, implement independent solutions, and bring structured answers to the founder. ✅ Qualifications & Skills ⭐ Core Requirements: Experience: 2+ years supporting business owners or C-suite leaders, ideally in luxury beauty, wellness, med-spa, or premium hospitality environments.
• Exceptional written and spoken English with high emotional intelligence to adapt communication styles for high-end clients.
• Experience with booking and CRM software (Vagaro preferred), lead-generation platforms (Referizer), e-commerce (Shopify), and Google Workspace.
• Highly reliable, self-directed, and capable of establishing order and repeatable processes without needing step-by-step guidance.

Schedule Alignment

Full availability during US Central Standard Time (CST) business hours. 🚀 Submit your application today and take the first step toward your next great opportunity! 🌎 LATAM Candidates: Don't forget to join our exclusive Facebook community for more updates and remote opportunities specifically for LATAM candidates: 🔗 Join our LATAM-Only Facebook Group Here!