Administrative Assistant

• Immune Biopharma is looking for an administrative assistant to join our team in our Indianapolis office. This person will work to support the daily operations of the office.
• The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

About immunebiopharma

At ImmuneBio Pharma, we accelerate biotech and pharmaceutical innovation with a focus on practical, scalable solutions. Our teams work globally to develop, distribute, and support life-changing therapies with measurable impact.

Responsibilities

Field inbound communications

• Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources
• Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors
• Act as point person for office guests.

Communicate policies and procedures

• Alert employees of new processes, rules and regulations.
• Book travel, submit expense reports and send communications for high-level staff as needed.

Requirements

• High school diploma
• 1-2 years experience as an administrative assistant, secretary or receptionist preferred
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude

Resourcefulness, creativity, and problem-solving skill set

• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)