Fixed Asset Accountant

Fixed Asset Accountant

Responsibilities

• Hays Electrical Services is seeking a detail-oriented, analytical, and process-driven Fixed Asset Accountant to oversee the accounting, reporting, and control of the company's fixed asset portfolio across multiple states and active construction projects.
• This role is responsible for maintaining accurate fixed asset records, capitalizing construction-related assets, tracking equipment purchases and disposals, managing depreciation schedules, supporting month-end close activities, and ensuring compliance with GAAP and company accounting policies.
• The Fixed Asset Accountant will partner closely with Operations, Project Management, Procurement, Fleet, IT, and Finance to ensure assets are properly recorded, safeguarded, and reported.
• The ideal candidate possesses strong technical accounting knowledge, excellent organizational skills, and experience supporting large-scale construction or project-based organizations.
• Maintain the company's fixed asset subledger and ensure accuracy of all capital asset records.
• Record additions, transfers, disposals, retirements, impairments, and asset adjustments.
• Review invoices and project expenditures to determine capitalization eligibility.
• Capitalize completed projects and place assets into service according to company policy.
• Calculate and record monthly depreciation and amortization.
• Reconcile the fixed asset subledger to the general ledger each month.
• Prepare journal entries related to capitalization, depreciation, disposals, and adjustments.
• Monitor Construction-in-Progress (CIP) balances and coordinate timely capitalization.
• Maintain detailed supporting documentation for all capital asset transactions.
• Assist with physical inventory counts and asset verification procedures.
• Develop and maintain company-wide asset tagging and tracking processes.
• Partner with Project Managers, Procurement, Fleet, Warehouse, IT, and Operations to ensure complete asset visibility.
• Review leased versus owned equipment classifications.
• Track vehicle, equipment, machinery, tools, technology hardware, office equipment, and building improvements.
• Support budgeting and forecasting related to capital expenditures (CapEx).
• Assist with annual audits by preparing schedules, reconciliations, and supporting documentation.
• Ensure compliance with GAAP, internal controls, and company capitalization policies.
• Recommend process improvements to strengthen asset controls and reporting efficiency.
• Support ERP implementations, system enhancements, and fixed asset module improvements.
• Participate in month-end and year-end close activities.

Requirements

• Bachelor's degree in Accounting or Finance.
• 3–7+ years of accounting experience.
• Minimum 2 years managing fixed assets or capital accounting.
• Strong understanding of: GAAP, Fixed asset accounting, Capitalization rules, Depreciation methodologies, Construction accounting principles
• Advanced Microsoft Excel skills.
• Experience with ERP/accounting systems such as: Vista by Viewpoint, Sage, Oracle, NetSuite, Microsoft Dynamics
• Strong reconciliation and analytical skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred

• Construction, electrical contracting, engineering, manufacturing, or industrial industry experience.
• Experience with Construction-in-Progress (CIP) accounting.
• Knowledge of job costing and project accounting.
• Experience supporting companies operating across multiple states.
• Experience with fixed asset management software or ERP asset modules.
• Familiarity with lease accounting (ASC 842)