Assistant Scheme Administrator - Organic Certification

Assistant Scheme Administrator - Organic Certification Employment Type: Contractual Position (Renewable basis performance) Location: Mumbai Experience: 1 year (Freshers can also apply) Department: Organic Certification Reporting To: Certification Manager Company Overview: FoodChain ID is a global leader in food safety, regulatory compliance, and sustainability solutions.

About foodchainidgroupinc

• We support organizations across the food and agriculture value chain with certification, advisory, and data-driven services that help bring safe, compliant, and sustainable products to market.
• Join a globally recognized leader in food safety, certification, and sustainability, where your work directly contributes to bringing safe and compliant products to market.

Responsibilities

• With teams across the globe, we combine deep technical expertise with practical, market-focused solutions to help customers navigate complex regulatory and certification landscapes Role Overview: We're looking for a dedicated Assistant Scheme Administrator to support our certification team in keeping audit review and compliance running smoothly.
• The role focuses on reviewing audit documents, ensuring scheme compliance, and managing the certification database — making it a great fit for candidates with a relevant academic background and a sharp eye for detail.
• Ensure the optimal day-to-day operations of the certification division.
• Review new scheme requirements and update audit guidelines, accordingly, keeping inspectors informed of any changes.
• Ensure that the most current version of the checklist is used at all audits.
• Complete all relevant internal training, authorisations, and any external training or examinations as required by the applicable scheme.
• Maintain the certification database and manage filing systems in an organised and up-to-date manner.
• Handle client communications in a professional and timely manner.
• Carry out Tracenet and Traces operations for the EU.
• Issue Transaction Certificates and certificates under other applicable standards.
• Maintain and operate traceability systems, including the internal TC system.
• Initiate and arrange sampling of commodities as required.
• Maintain the certification database and ensure records are accurate and current.
• Manage client communications and filing systems in a professional and timely manner.
• Carry out any other related tasks assigned by management.

Why Join Us?

• You will gain hands-on exposure to diverse organic certification schemes and EU regulatory frameworks, while growing through continuous learning and training opportunities.
• Be part of a technically strong, values-driven global team with competitive compensation and clear career growth prospects.

Requirements

• Relevant University degree or a comparable level in a relevant discipline (Agriculture/Horticulture/food technology/ aquaculture/apiculture/animal husbandry relevant to the scope of certification) Relevant Industry experience of up to 1 year Relevant Training on Organic standards Knowledge of the quality management system.
• This is a contractual position with an initial duration of one year, renewable based on performance.