jobapplier

Invoicing Staff

Electrum

About Electrum

  • Electrum Electrum is building a connected electric two-wheeler ecosystem in Indonesia—from vehicles and battery technology to swap stations and IoT.
  • Join us to help turn that system into practical, everyday mobility that is cleaner, smarter and more efficient.

Responsibilities

  • Prepare accurate, complete, and timely invoices and supporting documentation so revenue billing and customer collections can proceed without avoidable disputes or delays.
  • Create sales invoices, credit notes, debit notes, and related billing documents based on approved orders, contracts, delivery/acceptance evidence, and tax requirements.
  • Validate customer details, pricing, quantities, payment terms, tax treatment, and required supporting documents before issuance.
  • Submit invoices through customer portals or agreed channels and maintain clear proof of submission.
  • Maintain an invoice tracker covering issuance date, due date, submission status, outstanding documents, and dispute status.
  • Coordinate with Sales, Operations, Finance, and customers to resolve billing discrepancies, missing documents, and rejected invoices.
  • Support accounts receivable reconciliation by matching invoices, credit notes, and customer balances.
  • Prepare routine billing and aging reports and escalate overdue or at-risk items.
  • Maintain orderly electronic and physical billing records in line with document-retention requirements.
  • Contribute to improvements in invoice accuracy, billing turnaround time, and process automation.

Requirements

  • Diploma or Bachelor’s degree in Accounting, Finance, Administration, or related discipline.
  • 1–3 years of invoicing, accounts receivable, billing, or finance administration experience.
  • Strong numerical accuracy and attention to detail.
  • Familiarity with Indonesian tax invoices/e-Faktur is an advantage.
  • Proficient in Excel and comfortable using ERP/accounting systems and customer portals.
  • Clear communication skills, proactive follow-up habits, and ability to manage repetitive high-volume work.
  • Success measures Invoices issued correctly and within agreed billing timelines.
  • Minimal invoice rejection/rework rate.
  • Complete, traceable billing documentation and timely issue resolution.