Senior Administrative Assistant – Executive Support - DARPA

We are seeking a Senior Administrative Assistant to provide high‑level administrative and logistical support to a headquarters‑level defense research office. This role ensures smooth day‑to‑day operations, including IT coordination, visitor management, access control, and event logistics.

Responsibilities

• (Narrative) In this role, you will support the day‑to‑day administrative operations of a busy office.
• You will track and coordinate IT service requests, ensuring issues are documented and followed through to resolution or escalation within expected timeframes.
• You will manage visitor access and security procedures, making sure visitors are properly greeted, escorted, and processed in accordance with policy, and that security incidents are avoided.
• You will coordinate building and system access for staff and support personnel, ensuring that individuals have the necessary access at onboarding and that access is removed promptly upon departure.
• You will also help prepare for meetings, briefings, and presentations by managing schedules, assembling read‑ahead materials, and coordinating necessary clearances or access.
• Additionally, you will assist with travel coordination and event logistics, helping to arrange the administrative aspects of trips, conferences, off‑sites, workshops, and other events.
• You will be expected to provide professional, responsive support in a fast‑paced, classified environment, often interacting with senior leaders and external partners.

Requirements

• High school diploma required; Bachelor’s degree preferred.
• At least 6 years of progressive high‑level administrative support experience, including research, handling information requests, and core administrative functions.
• Experience supporting senior personnel (e.g., GS‑15 or equivalent).
• Demonstrated experience creating, compiling, and editing computer‑generated documentation, including technical text and graphics.
• Active Secret or Top Secret clearance, as required by the position and work location.
• Excellent customer service skills and professional demeanor.
• Strong oral and written communication abilities.
• Excellent organizational and time‑management skills.
• Proficiency in Microsoft Office and scheduling tools.
• Comfort working in a classified, high‑tempo environment.

Preferred

• Qualifications Prior experience supporting senior Department of Defense leaders or advanced research organizations.
• Experience with visitor control, access management systems, and office security procedures.