HR Assistant

General Manager/HR Generalist Department: Human Resources FLSA Status: Non-Exempt EEO Classification: Administrative PURPOSE : The HR Assistant is responsible for daily administrative and HR duties of the location.

Responsibilities

• They assist the HR Generalist with recruitment, record maintenance, aspects of payroll processing, employee relations, safety and provide clerical support to all office staff.
• Will support management and the leadership team and act as a liaison between on-site management and employees and the HR Generalist.
• Will assist with handling and resolving Human Resources issues.
• Assist with the recruitment process by screening candidates, obtaining background check authorization, answering candidate questions and scheduling interviews.
• Enter time off requests in the HRIS.
• Communicate unplanned absences to management team/enter in HRIS.
• Process compensation adjustment paperwork , obtain all signatures on status forms, review with staff, enter in HRIS and ERP systems , communicate new rate to HR Generalist.
• Maintain Human Resource files and records to ensure consistent data accuracy.
• Manage performance evaluation process (pull reports, distribute evaluations to department supervisors, record results in system, process any subsequent status forms).
• Make any necessary time clock adjustments daily.
• Pull weekly attendance reports prior to payroll processing.
• Maintain Confidentiality.
• Reset HRIS passwords.
• Answer and assist team members with any general inquiries they may have.
• Consult with HR Generalist for more specific concerns/situations.
• Conduct new hire orientation.
• Coordinate training sessions for staff.
• Ensure smooth communication with employees and timely resolution to their queries.
• Maintain I9 records.
• Serve as on-site coordinator for all safety matters; Maintain records for safety compliance training, FIT Tests, etc., assist department supervisors in preparing all internal safety incident/accident reports/send reports upper management, coordinate Workers’ Compensation claims with HR Generalist (as necessary), communicate with healthcare providers for restriction clarification/questions, coordinate FIT Tests, other testing.
• Serve on Safety Committee.
• Assist with EHS (Environmental, Health and Safety) related tasks as necessary at the request of plant management.
• Enter employee reimbursements into reimbursement spreadsheet.
• Process reimbursement requests and/or send invoices to Accounting for payment (when necessary).
• Collaborate with plant management and floor supervisors to conduct attendance and safety violation progressive disciplinary meetings.
• Conduct investigations (when necessary) for non-attendance and safety violation disciplinary meetings.
• Collaborate with plant management and HR Generalist on findings/final decision.
• Assist employees with benefit sign-up questions.
• Process employment and income verification requests.
• Process income withholding orders.

Requirements

• Basic understanding of HR functions and best practices.
• Knowledge of basic labor laws and employee equity regulations.
• Effective HR administration and people management skills.
• This position requires a person who must be able to work under stress and deal with the public effectively in a professional manner.
• 2-3 years of relevant experience in an office environment.
• Extensive knowledge of Microsoft Office software Results driven, persistent, able to self-direct and work independently showing initiative, while seeking guidance when appropriate.
• Ability to work with a team.
• Comfortable multitasking and prioritizing tasks without guidance.
• Time management expertise to ensure tasks are completed in a timely manner throughout the day.
• Organizational skills to keep an accurate record of documentation.
• Proficient technology usage skills.
• Honest and ethical team player.
• Sense of urgency with the ability to multitask under pressure.
• Excellent communication skills, both written and verbal.
• Strong attendance history of punctuality.
• High School diploma or General Education Degree (GED) required.
• Ability to pay close attention to detail and be flexible in a fast paced and growing organization.

JOB QUALIFICATIONS

This job description is not an exhaustive list of duties and responsibilities of the position. Other duties and projects may be assigned.