Contract Specialist

• As Assured continues to grow, the volume of contracts with customers, partners, and vendors is growing too, and so is the demand on General Counsel’s time.
• The Contract Specialist will work closely with the legal teams in the US and UK as well as with the CFO.

Responsibilities

• The Contract Specialist will be the first point of contact for review of all contracts.
• This role triages incoming requests from sales, operations, and other teams.
• The Contract Specialist will, under the direction of the General Counsel, resolve routine matters using standardized, pre-approved language and current templates and escalate matters, as necessary, to the General Counsel.
• The Contract Specialist will be responsible for maintaining Assured’s contract template repository and approved-language library, keeping them current and making sure the business uses the correct versions.
• Contract Intake & Triage Serve as the first point of contact for contract review requests from sales, operations, and other internal teams.
• Establish and maintain a uniform method for submitting contracts for review, along with internal SLAs for turnaround times.
• Triage incoming requests by type, risk, and urgency, and route them appropriately.
• Confirm that each request uses the correct, current template.
• Identify expired or superseded versions and replace them.
• Contract Review & Markup Review customer, partner, and vendor agreements, including NDAs, MSAs, SOWs, service descriptions, and SLAs, against Assured’s templates and approved-language library.
• Prepare redlines and tracked-changes markups using approved fallback positions.
• Compare successive drafts of contracts under negotiation and summarize the changes between versions.
• Perform a first review of Data Processing Agreements, Business Associate Agreements, and other compliance-related documents against approved positions.
• Escalation to General Counsel Independently resolve routine matters that fall within pre-approved positions.
• Escalate matters, as necessary, to General Counsel and other decision makers, such as non-standard liability, indemnity, IP, data protection, and termination terms.
• Act as the escalation point for non-legal staff on standard contract questions.
• Template Repository & Approved-Language Library Own and maintain Assured’s repository of contract templates, including version control, retirement of outdated templates, and communication of updates to the business.
• Maintain a library of approved clauses and fallback positions.
• Track recurring negotiation issues and recommend template or playbook updates.
• Contract Administration & Reporting Validate executed contracts before they are entered into the contract database prior to execution, including checking signatures, dates, and final versions.
• Manage execution of contracts through e-signature platforms such as DocuSign and Adobe Sign.
• Maintain awareness of key contract dates, including renewals, expirations, and notice periods, in coordination with Client Services.
• Report to General Counsel and the CFO on contract status, volumes, turnaround times, and recurring issues.

Requirements

• Experience 2+ years of experience in contract review or contract management, either at a law firm specializing in technology or in-house at a technology company.
• Experience reviewing enterprise agreements, including licensing agreements, NDAs, master services agreements, partner agreements and compliance-related documents such as Business Associate Agreements and Data Processing Agreements.
• Demonstrated experience owning and maintaining a legal document or template repository, including version control.
• Advanced proficiency in Microsoft Word, including tracked changes, document comparison, and redlining, and in Microsoft Excel.
• Proficiency with e-signature platforms such as DocuSign and Adobe Sign.
• Comfortable working with web-based document and contract management platforms.
• Core Skills Sound judgment in reviewing legal and business terms, and in recognizing when an issue requires escalation to General Counsel or other senior leaders.
• Working knowledge of US contract principles.
• Some familiarity with data privacy requirements, including UK and EU GDPR is a plus.
• Understanding of enterprise contracting workflows, from intake through execution.
• Excellent written and verbal communication, including the ability to explain contract issues clearly to non-legal colleagues.
• Strong organizational and process management skills, with high attention to detail.

Preferred

• Experience at a Managed Services Provider or in the data protection or cloud services industry and working on government contracts is a plus.
• Qualifications Bachelor’s degree in a relevant field, or equivalent professional experience.
• Experience working with global legal teams.
• Experience working with compliance frameworks such as SOC 2, ISO 27001, or HIPAA.
• Experience building or improving contract intake processes, playbooks, or template libraries.
• Experience supporting sales organizations in a fast paced rapidly growing environment.
• Working with Compliance & InfoSec Assured maintains SOC 2 Type II, ISO 27001, and ISO 9001 certifications and continues to expand its compliance program as customer and regulatory needs evolve.
• The Contract Specialist will support the Compliance team by: Responding to annual audit and evidence requests for legal documentation, including contracts, NDAs, BAAs, DPAs, partner agreements, and insurance documentation.
• Performing a first-pass review of Governance and Regulatory Control (GRC) team requests that have legal implications before they are escalated to General Counsel.
• Keeping contract records organized and audit-ready so that evidence can be produced promptly.
• At Assured Data Protection we value diversity and inclusivity.

Benefits

• We offer perks such as flex holidays, robust 401k plan, and flexible working practices to allow our employees to show up as their whole selves.

Role

Contract Specialist Department: Legal Reports To: Chief Financial Officer, with day-to-day direction from General Counsel Location: Herndon, Virginia (US) – Hybrid (minimum 3 days on site per week). Occasional travel to the UK, less than 20% This is NOT a remote position.

Role Overview

The role is based in our Herndon, VA office and requires a minimum of three (3) days per week on site.

Preferred

We are an equal-opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you have a disability or special need that requires accommodation, please do not hesitate to let us know. #LI-TO1