Development Assistant Midwest Region

The Midwest Region Development Assistant will report to the Regional Executive Director and will be an integral part of the Midwest fundraising team, providing support across fundraising, donor management, events, and regional operations. This is a hybrid position based in AFHU’s Midwest Region office in Chicago, Illinois, with a combination of in-office and remote work. The position will also require occasional evening and weekend availability for donor events and regional programs.

About afhu

DEVELOPMENT ASSISTANT MIDWEST REGION About Us Join our growing team at American Friends of the Hebrew University (AFHU), a national, not-for-profit organization whose mission is to support the Hebrew University of Jerusalem, one of the world’s most distinguished academic and research institutions.

Its students, faculty, and alumni have won 10 Nobel Prizes, developed treatments for diseases, and ignited innovation that has led to more than 12,600 patents.

Responsibilities

• Fundraising Support Development Operations and Gift Administration: Manage the Midwest Region’s core gift administration and development operations accurately, consistently, and in a timely manner.
• This includes, but is not limited to, gift coding and documentation, donor acknowledgements and thank-you letters, tribute correspondence, donor recognition, donation tracking, donor reporting and stewardship materials, and other required gift-processing activities.
• Raiser’s Edge, Donor Interaction Tracking, and Reporting: Ensure that the Midwest Region maintains accurate, current, and useful donor and prospect records.
• This includes, but is not limited to, maintaining constituent information, recording gifts, stewardship activities, event participation, donor correspondence, and other appropriate actions; and ensuring relevant documentation is attached to constituent records.
• Conduct research on donors, prospects, and foundations to support cultivation efforts and prepare the fundraising team for meetings and presentations.
• Preparation of donor briefing materials, and compilation of background information for meetings and presentations.
• Provide consistent administrative support for Midwest donor stewardship, including, but not limited to, donor acknowledgements, thank-you letters, donor reports, recognition correspondence, donor calls as assigned, stewardship materials, and appropriate follow-up.
• Event and Meeting Support Event, Board Meeting, and Hebrew University Visitor Execution: Serve as the primary administrative and logistical support for Midwest events, donor gatherings, Board meetings, and visits from Hebrew University faculty, content experts, and senior leadership.
• Coordinate event, visitor and meeting logistics, including invitations, RSVP tracking, venue and vendor coordination, travel arrangements, itineraries, meeting materials, attendance tracking, Board meeting minutes, and post-event correspondence.
• General Administration Executive Director and Regional Administrative Support: Provide reliable administrative support to the Executive Director and Midwest Region, including, but not limited to, monthly expense reports, invoices and financial documentation, meeting materials, scheduling and logistical support as appropriate, regional communications, filing and organizational systems, and other administrative responsibilities.
• Serve as a frontline contact for donors and other constituents, answering and directing calls, responding to inquiries, relaying messages, and coordinating meetings with Midwest Region staff.
• Provide general regional administrative support including, but not limited to, preparing agendas, donor cover letters, programmatic and financial donor reports, power point presentations, meeting notes, tracking action items and if they are outstanding, and ensuring follow-through.
• Support day-to-day office operations, including, but not limited to, supplies, organizational systems, mail, deliveries, postage, and welcoming guests.

Requirements

• The ideal candidate is a proactive, collaborative, and detail-oriented professional who is highly organized, flexible, and able to independently manage multiple priorities and responsibilities through completion with minimal supervision.
• They enjoy working closely with colleagues on a small, growing team in a mission-driven environment and bring professionalism, sound judgment, and a strong commitment to supporting fundraising and donor engagement.
• Special projects as assigned Qualifications Minimum of 2 years of administrative experience; experience in a nonprofit organization preferred.
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience with Blackbaud Raiser’s Edge NXT or a similar donor/CRM system.
• Strong writing and internet research skills.

Preferred

• Bachelor’s degree preferred.
• Familiarity with Canva or similar design applications is a plus.
• Accountability, Prioritization, Communication and Follow-Through Demonstrate consistent ownership of assigned responsibilities and recurring processes by tracking work through completion, prioritizing appropriately, and meeting agreed-upon timelines.

Benefits

• $60,000–$70,000 AFHU offers a competitive salary and a comprehensive benefits package, including medical and dental insurance, Flexible Spending Accounts, a 403(b) Retirement Savings Plan, TransitChek Program, Employee Assistance Program, and a generous time-off and holiday policy.

Salary Range

AFHU is an equal opportunity employer.