Business Services Coordinator

Organizes and supports activities for a program, department, or initiative.

Responsibilities

• Performs administrative tasks to support daily operations and ensures coordination of activities across departments and individuals.
• Provides general meeting support, scheduling coordination, event planning, and administrative assistance.
• Works with moderate direction and demonstrates the skills and knowledge necessary to perform assigned responsibilities effectively.
• Administrative and Event Support Maintain and update Outlook distribution lists.
• Administer and maintain team SharePoint sites.
• Coordinate event logistics, including venues, catering, calendar invitations, and EventX.
• Manage day-of-event logistics and provide meeting setup support.
• Order materials, including signage, posters, and branded recognition items, and maintain inventory.
• Assist with booking and canceling meeting rooms.
• Rockhounds ticket scheduling, printing, and gift card tracking.
• Systems, Reporting, and Registration Set up and cancel Tyndale accounts.
• Confirm Open Tickets are accurate for G&R. Send reminders for past-due Tyndale tickets.
• Provide backup support for registration and send past-due registration reminders.
• Assist with Vehicle Exception Reports and Fringe Reports.
• Assist employees with Open Ticket setup and provide backup support for Open Ticket approvals.
• Audit Tyndale rosters to verify location and cost center information.
• Vehicle and Fleet Administration Assist with fuel PIN setup and cancellation.
• Coordinate vehicle access updates and vehicle deliveries.
• Assist with temporary tags and license plates.
• Assist with picking up and relocating vehicles.
• Provide backup support for pool vehicle walkarounds and Traka.
• General Support Participate in cross-training to support departmental needs.
• Assist employees with questions, troubleshooting, and problem resolution.
• Perform other administrative duties as required.

Requirements

• Knowledge of Permian Basin venues, caterers, and printing resources preferred.
• Event planning and coordination skills, including experience supporting meetings and events such as Well Work face-to-face meetings.
• Cost-conscious approach to planning and administrative activities.
• Strong organizational and time-management skills.
• Ability to establish and maintain effective, sustainable administrative processes.
• Demonstrated initiative and ability to work independently with minimal guidance.
• High School Diploma or GED equiavlent required.
• Must meet conditional job offer requirements.