Executive Assistant

Join our team as an Executive Assistant, where you'll provide high-quality administrative support to two Vice Presidents in our UK business and EMEA Technology organization. Your responsibilities will include managing calendars, coordinating travel and events, supporting meeting preparation, and maintaining strong documentation and record-keeping practices. You'll work closely with teams in the UK and internationally, and report directly to the VP, Country Manager UK and the VP, EU Engineering.

• Provide high-quality administrative support to two Vice Presidents, including managing inboxes, calendars, scheduling, and meeting prioritization.
• Coordinate core meetings, ensuring attendance, drafting and distributing agendas, preparing materials, and tracking follow-up actions.
• Plan and coordinate all travel for both VPs, ensuring tracking, monitoring, and communication of any delays or changes to travel plans.

• 8+ years of relevant executive support experience
• Experience supporting Board level leaders in a fast-paced, dynamic, and cross-functional environment
• Experience providing clerk or administrative support for Board and/or sub-committee meetings
• Experience working in or supporting a regulated UK business
• Working knowledge of workplace AI tools - Codex and Claude
• Willingness to travel when required, including some international travel
• Comfortable and proven experience of working in a remote environment
• Excellent judgment, professionalism, discretion, and ability to handle confidential information
• Ability to work independently while collaborating effectively across teams, functions, and markets
• Complete discretion and confidentiality in all matters
• Ability to navigate ambiguity and lean into ad hoc projects and requests
• Working knowledge of Google Suite, Microsoft Office, Navan, Notion, and Zoom
• Strong communication skills and ability to give and receive feedback diplomatically
• Outstanding organisational skills, attention to detail, follow-through, and ability to manage multiple priorities

GBP 61,000 - 99,000