Executive Assistant & Office Manager

Join Kalepa, a fast-growing startup, as an Executive Assistant & Office Manager. In this role, you will support the CEO & Co-Founder, manage the NYC office operations, and coordinate events. You will be responsible for managing the CEO's calendar, arranging travel, handling personal support, and ensuring a well-organized workplace. The ideal candidate has 5+ years of experience supporting a senior executive, exceptional attention to detail, and a professional demeanor.

Responsibilities

• Gérer le calendrier du PDG, coordonner les voyages et anticiper les besoins.
• Assurer le bon fonctionnement des opérations de bureau à New York, y compris la gestion des fournisseurs et des dépenses.
• Collaborer avec les équipes des opérations et du marketing pour planifier et exécuter des événements.
• Comfort supporting both business and personal matters, with resourcefulness and a willingness to handle practical details

Requirements

• Based in the NYC area, or willing to relocate before starting, and able to work in our office at least three days per week with overlap with the CEO. Flexibility for additional onsite coverage and occasional time-sensitive support around travel and events
• A track record of anticipating needs, making sound decisions independently and following through without repeated reminders
• A highly polished, professional manner, with clear, courteous correspondence and confidence interacting with senior stakeholders
• Experience managing complex calendars and travel, including competing priorities and last-minute changes
• Exceptional attention to detail, discretion and reliability across sensitive business and personal information
• 5+ years of experience supporting a CEO, founder or senior executive in a demanding, fast-moving environment
• Strong proficiency with scheduling and productivity tools, and an interest in improving how work gets done

Preferred

• Experience with office operations, vendors, events or comparable responsibilities
• Startup experience is helpful. We also welcome candidates from other demanding environments who can demonstrate strong judgment, ownership and adaptability

Pay

USD 140,000 - 170,000