Executive Assistant to Founder / CEO

Join CAIS, a leading fintech company, as an Executive Assistant to the Founder/CEO. In this mission-critical role, you will plan and execute the CEO's calendar of events, provide executive and personal support, and ensure operational excellence. You will work closely with the marketing team and senior leadership, and have the opportunity to thrive in a fast-paced, high-expectation environment.

Responsibilities

• Plan and execute the CEO's full calendar of events, including building and maintaining an annual calendar of CEO-hosted and CEO-attended events.
• Manage complex calendar management, expenses, and approvals, and provide coverage during absences or peak periods, operating as a cross-trained team with the Executive Assistant.
• Handle expenses, approvals, and administrative workflows with precision, urgency, and sound judgement, and serve as a trusted gatekeeper and point of contact for the CEO.
• The ideal candidate thrives in a fast-paced, high-expectation environment, brings elite attention to detail, and operates as a true extension of the executive
• Refined taste and strong vendor relationships (or the ability to build them quickly), with budgeting and vendor negotiation skills

Requirements

• Demonstrated experience supporting Founder-level or C-Suite executives in a fast-paced, high-performance environment; financial services, fintech, or adjacent industries preferred
• Proven record of planning complex, multi-vendor, multi-day events, including destination or international
• Structured, strategic thinker with the ability to break complex situations into actionable steps

Bachelor’s degree required

• 5+ years of experience combining event planning with executive and personal assistant support to a Founder, C-Suite, or HNW principal
• Expert-level calendar, travel, logistics and time management skills; thrives in complexity and constant change
• Applied AI Execution: Demonstrated experience integrating generative AI tools (such as ChatGPT, Claude, Copilot) into daily workflows
• Advanced working knowledge of Microsoft Office (including Excel and PowerPoint), and experience maintaining CRM’s (Salesforce preferred)
• Availability to work from CAIS’ NYC office ~4 days per week, with flexibility to support the CEO outside standard business hours as required
• High emotional intelligence, sound judgment, and excellent interpersonal skills
• Strong judgment, discretion, and emotional intelligence; trusted with highly sensitive information
• Clear, concise written and verbal communication skills
• Exceptional organizational, prioritization, and execution skills
• Ability to operate independently, anticipate needs, and execute with minimal direction; brings an inherent desire to learn

Preferred

• Foundational knowledge of the finance industry and basic financial terminology strongly preferred

Pay

USD 90,000 - 115,000