Office Manager

Join Welcome to the Jungle as an Office Manager in our Paris headquarters, Maison W. In this role, you will be responsible for the day-to-day operations of the office, ensuring a smooth and welcoming experience for employees and residents. You will work closely with the front-desk team, external providers, and other departments within the company. This is an opportunity for growth and hands-on support from your manager.

Responsibilities

• Assurer le bon fonctionnement quotidien du bureau, gérer les demandes et les tickets de service.
• Coordonner les fournisseurs et les prestataires de services au quotidien, gérer les achats et les factures.
• Contribuer à une excellente expérience quotidienne pour les employés, organiser et coordonner la logistique des événements internes.

Requirements

• We’re looking for someone who is organised, curious and eager to learn. Energetic, resourceful and service-oriented, you know how to take initiative, navigate unexpected situations and create a welcoming experience for everyone around you. If you recognise yourself in the description below, this role could be a great fit for you:
• You have 1 to 3 years of experience in office management, facilities, workplace, events, executive or administrative support, or hospitality. Work-study experience in a similar role also counts.
• You are rigorous and reliable, able to manage multiple topics at once, follow through to completion, and remain efficient when dealing with urgent requests or unexpected situations.
• You have a strong service mindset and are warm, responsive and dependable with colleagues, suppliers and tenants
• You are autonomous and proactive, able to handle routine topics independently and escalate when needed
• You have excellent interpersonal skills and you are comfortable working with a manager and a diverse group of employees, suppliers and tenants. You are adaptable and you know how to be approachable, diplomatic and welcoming
• You have excellent written and spoken communication skills in French and English
• You have an interest in AI and automation
• You are comfortable using ticketing systems, Notion and Google Workspace

Preferred

• Experience in a coworking space, a multi-tenant building or a scale-up.
• A first experience with supplier coordination or event logistics.

Pay

EUR 34,000 - 42,000