Executive Assistant

Join our team as an Executive Assistant, where you will serve as a strategic business partner to senior leadership members. In this fast-paced role, you will manage complex executive calendars, coordinate meetings, handle communications, and support operational and financial management. You will also act as a technology liaison and leverage AI-driven tools to streamline workflows. Enjoy a remote-first work environment, flexible schedules, generous PTO, and comprehensive benefits.

Exercise strong discretion while handling highly confidential, sensitive information

Experience utilizing AI-powered tools to streamline administrative tasks and improve team-wide productivity

Responsibilities

• Strategically manage complex executive calendars, proactively identifying and resolving scheduling conflicts for high-volume meetings.
• Serve as the expert for virtual and in-person executive meetings, managing the full meeting lifecycle from agenda development to action-item follow-ups.
• Manage and triage large influxes of executive email and departmental correspondence, independently filtering, prioritizing, and drafting strategic responses.
• Proven adaptability and a strong willingness to learn new technologies, including emerging AI tools and platforms

Requirements

• Available to work across various time zones and/or non-traditional working hours on occasion, as needed
• 6+ years of relevant work experience, with 3+ years of direct experience as an executive administrative assistant or executive business partner
• In-depth understanding of executive team operations and corporate dynamics
• Advanced ability to manage complex calendars and negotiate scheduling across multiple executives
• Exceptional verbal and written communication skills with strong presentation formatting capabilities
• Strong organizational, problem-solving, and time-management skills with meticulous attention to detail

Benefits

• Hands-on experience with Google Workspace, AI tools (preferably Claude), Navan, Expensify, and UKG