Corporate Administrator

Our client, a well-established law firm operating in Barbados is seeking a professional, detailed-oriented Corporate Administrator for their firm.

Responsibilities

• The Corporate Administrator will be responsible for managing and maintaining corporate records and statutory obligations for a portfolio of entities incorporated in Barbados. This role supports the delivery of high-quality corporate governance services to clients, ensuring all documentation, filings, and compliance requirements are met accurately and timely.
• The Corporate Administrator reports to the Senior Corporate Administrator and will be responsible for:
• Recording time accurately using the firm’s time management system.
• Assisting with the preparation of fee invoices.
• Supporting audit processes by preparing confirmation letters and supplying required information.
• Managing client communications professionally and within service turnaround standards.
• Liaising with third parties including banks, government offices and regulators.
• Assisting with client onboarding including certification of documents and coordination with internal teams.
• Preparing and maintaining corporate records, including statutory registers.
• Drafting legal and corporate documents and ensuring timely filings.
• Coordinating and attending board/shareholder meetings; preparing materials and minutes.
• Assisting with establishment, dissolution and deregistration of entities.
• Reviewing client due diligence documentation and maintaining compliance records.
• Possess a Paralegal Certification, Associate’s Degree or Corporate Secretarial Certification.

Requirements

• Have a minimum of three years’ experience in corporate services, legal services or a related professional environment.
• Have excellent communication skills, with the ability to draft clear and professional correspondence and corporate documents.
• Be organised and capable of managing competing priorities within a deadline-driven environment.
• Be collaborative and possess sound interpersonal skills.
• Possess the ability to work with discretion and maintain confidentiality.
• Be proficient in the use of various components of Microsoft Office Suite; namely Word, Excel and PowerPoint.
• Candidates who are interested in this career opportunity should demonstrate in their CV how their experience matches the role as described. Applications should be submitted by July 17, 2026.

Preferred

• Exposure to corporate governance, company secretarial practice or regulatory compliance as well as familiarity with practice management or document management systems would be an advantage.